Handles accounts payable operations, including weekly check runs, ACH payments, invoice data entry, payment-term compliance, AP aging, expense reports, 1099 preparation, invoice verification, coding, and discrepancy resolution. Maintains accurate accounting records and supports the Accounting Department. Requires substantial AP experience, ERP and accounting software proficiency, strong organizational and communication skills, discretion with confidential information, and occasional business travel.
Essential Duties and Responsibilities
- Coordinate with the department that initiated the purchase
- Generate year-end 1099’s
- Prepare and issue weekly check runs and ACH payments in accordance with payment terms and cash management guidelines
- Keep accounting/invoices files up to date
- Monitor AP aging and follow up on outstanding items to maintain accurate payable balances
- Perform data entry of invoices into TRAILD and Acumatica
- Resolve discrepancies for invoice and payment issues
- Review and recording of expense reports
- Review invoices for accuracy and verify a purchase order supports them, work order request, or other approved requisition document
- Verify coding and bank instructions on invoices is accurate before data entry
- Other duties as assigned by the accounts payable department
Qualifications and Skills
- High school diploma or GED required; Associate degree preferred.
- Minimum 5-7+ years of accounts payable experience, preferably in medium to large sized oil & gas company
- Proficient with ERP systems, preferably Ogsys
- Data entry, general accounting knowledge, and experience with accounting software
- Excellent technical and organizational skills
- Demonstrated leadership characteristics and potential
- Excellent oral and written communication skills
- Proven ability to work in a team environment and perform effectively without close supervision
- Must be computer literate and familiar with Microsoft Word, Excel, Outlook and Adobe Pro required
- Ability to use discretion concerning confidential and sensitive company information
- Be able to perform effectively in a team environment without close supervision
- Ability to work well with and through others internally and externally to the plants
- Use discretion concerning confidential and sensitive company information
- Working knowledge of Excel spreadsheets, TRAILD, Acumatica, Integra, Excalibur, Great Plains, Wolfpak, Ogsys and/or other accounting software related to Oil & Gas
- Good analytical and problem-solving capability
- Ability to meet deadlines
- Ability to handle multiple tasks
- Demonstrate excellent verbal and written communication skills
Other Desirable Skills
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