Accounts Payable Support Specialist

Accounts Payable Support Specialist

Position Summary

The Accounts Payable Support Specialist provides critical support to the Accounts Payable team by assisting with invoice processing, account reconciliations, vendor inquiries, statement reconciliation and other special tasks as needed. This role requires strong attention to detail, organization, and the ability to work collaboratively with internal stakeholders and external vendors to ensure timely and accurate AP operations.

The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities while maintaining a strong focus on accuracy, compliance, and customer service.

Key Responsibilities

Accounts Payable Operations

• Support daily Accounts Payable activities, including invoice processing.
• Review invoices for accuracy, proper approvals, coding, and compliance with company policies.
• Assist with resolving invoice discrepancies and follow up with internal departments and vendors as needed.
• Maintain accurate documentation and support audit requirements by ensuring records are complete and accessible.
• Assist with vendor inquiries and provide timely, professional communication to resolve issues.

Payment Support

• Help monitor AP aging, open invoices, and pending payment items to support timely resolution.
• Assist with research and resolution of payment-related issues.

Process & Team Support

• Provide backup support across AP functions as needed to maintain business continuity.
• Collaborate with AP team members to ensure alignment on priorities, deadlines, and operational needs.
• Assist with special projects as needed.

Compliance & Controls

• Follow established AP policies, procedures, and internal controls.
• Assist with maintaining compliance with company requirements, including vendor setup controls and invoice processing controls.
• Identify potential issues and escalate concerns appropriately.

Qualifications

Required Qualifications

• 3+ years of Accounts Payable, accounting, or related finance experience.
• Strong understanding of AP processes, including invoice processing, and vendor management.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and organizational skills.
• Proficiency with Microsoft Excel and accounting systems/ERP platforms.

Preferred Qualifications

• Experience supporting month-end close activities.
• Experience working with ERP systems such as Coupa or Dynamics SL or similar platforms.
• Experience identifying process improvements and creating efficiencies.
• Ability to work independently while also being a strong team contributor.

Core Competencies

• Detail-oriented and organized
• Strong problem-solving skills
• Adaptable and willing to support changing priorities
• Proactive and solution-focused
• Strong communication and collaboration skills
• Commitment to operational excellence