Administrative Assistant (Marketing)

Notes to applicants:

• Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.

• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.

• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

• The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use.

• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

The Administrative Assistant will provide high touch support to a team of Vice Presidents in the Marketing department. The ideal candidate will possess excellent communication and interpersonal skills in providing information and service to a wide range of senior level internal and external contacts.  This role requires superior attention to detail, impeccable organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. The Administrative Assistant will perform diversified administrative functions and projects in support of members of the Marketing senior leadership, as well as provide support and backup to the Senior Administrative Assistant.

Responsibilities:

• Proactive calendar management including scheduling and managing conflicts.
• Being strategic when it comes to managing calendars, coming up with solutions for more efficient and effective uses of time.
• Prepare meeting materials using various tools including Excel, Word and PowerPoint.
• Coordinate and manage global travel arrangements.
• Answer and screen incoming calls
• Prepare and submit travel and expense reports in a timely manner.
• Coordinate and set up department wide meetings such as all hands, strategy group etc.
• Provide support when employees in department have questions around travel and expenses.
• Special projects as assigned.

Qualifications:

• Bachelor's degree or relevant work experience.
• Minimum of 5+ years of direct work experience supporting senior level management.
• Ability to bring positive energy to all situations and interactions.
• Able to work productively in a team environment.
• Self-starter who is capable of managing multiple projects and meeting deadlines.
• Strong problem-solving skills.
• Strong communication skills (verbal and written).
• Strong time management and organizational skills.
• Ability to uphold strict level of confidentiality.
• Ability to work across teams and with a variety of projects and constituencies.
• Experience with online expense reporting and travel tools; Concur is preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

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It is the policy of the Company to provide equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.