Provides administrative and organizational support to a senior director and department. Responsibilities include drafting documents and reports, coordinating meetings and committees, maintaining calendars and records, processing invoices in Workday, managing correspondence and supplies, supporting events, creating interactive PDFs, organizing SharePoint files, and assisting administrative colleagues. The role requires strong French and English communication skills, advanced Microsoft 365 proficiency, and five to ten years of relevant experience.
Official Internal Job Title:
Administrative AssistantStatus:
RegularJob Description:
Direction principal: Partenariats, évolution et performance
Pourquoi ce poste est important
Jouez un rôle clé dans le succès des opérations de la direction principale.
En tant qu’adjoint(e) administratif(ve), tu es un partenaire incontournable pour le directeur principal. Tu assures la coordination de multiples activités, le suivi de dossiers administratifs et tu contribues à créer un environnement de travail efficace, organisé et collaboratif.
Ta contribution à l'équipe
- Rédiger des lettres, des textes, des tableaux ou des présentations à partir de notes, d’enregistrements ou de manuscrits.
- Concevoir certains rapports, en assure leur mise à jour, les imprime et les distribue.
- Assister à des réunions d'équipe, complète le registre des suivis et des actions et voit à la planification et au suivi des divers comités.
- Assister à des comités, rédige les comptes rendus et voit à la planification et au suivi des divers comités.
- Convoquer différentes réunions internes ou externes.
- Saisir les factures à payer dans Workday.
- Tenir à jour l’agenda du directeur, les dossiers et les registres.
- Assurer la logistique d’événements spéciaux de la direction.
- Recevoir, ouvre, trie et distribue le courrier.
- Concevoir des PDF cliquables et interactifs pour les conseillers aux normes.
- Maintenir un inventaire suffisant de matériel, d’articles de bureau et informatiques nécessaires au bon fonctionnement du service.
- Effectuer le classement des dossiers et documents de la direction dans le Sharepoint de l’équipe.
- Supporter les secrétaires des autres directions principales en cas d’absence ou de vacances.
Ce qui te permet de réussir
- Diplôme d’études collégiales en technique bureautique ou l’équivalent.
- Minimum 5 à 10 ans d’expérience pertinente.
- Maîtrise des outils technologiques (Microsoft 365 et autres)
- Maîtrise avancée de la langue française tant à l’oral qu’à l’écrit et une maîtrise avancée de l'anglais écrit, en raison de la nature des tâches, des outils de travail ou d’interactions avec des collègues, partenaires, clients ou fournisseurs anglophones, ou afin de répondre aux objectifs de croissance de l’entreprise
#LI-Hybrid
#LI-JD1
Beneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply.
Purpose : True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.
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What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
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- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
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- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
