Provides comprehensive administrative, business, and personal support to an executive in an automotive company. Responsibilities include calendar and email management, travel coordination, communications, research, reporting, documentation, vehicle sourcing and sales support, customer follow-up, recordkeeping, confidential information handling, and selected personal errands. The role requires independent prioritization, proactive problem-solving, strong organization, discretion, and dependable communication.
Executive Virtual Assistant
We are seeking a highly organized, proactive, and trustworthy Executive Virtual Assistant to provide comprehensive administrative, business, and personal support to an executive within our growing automotive company.
Key Responsibilities:
- Manage calendars, appointments, meetings, emails, and travel arrangements.
- Coordinate communications with clients, vendors, partners, and business associates.
- Assist with research, reports, presentations, documentation, and administrative projects.
- Support automotive operations, including vehicle sourcing, sales coordination, and customer communication.
- Handle phone calls, scheduling, follow-ups, and important deadlines.
- Manage confidential information and maintain accurate, organized records.
- Assist with selected personal errands and tasks for the executive.
- Anticipate needs, solve routine problems, and ensure smooth daily operations.
- Work independently while managing multiple priorities efficiently.
The ideal candidate is professional, dependable, discreet, detail-oriented, resourceful, and an excellent communicator. This is an opportunity to grow alongside a progressive automotive company expanding into the North American market.
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Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
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