Administrative Assistant

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!

Zantech is looking for a talented Administrative Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Austin, Texas.

The Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana.

 The Administrative assistant will perform a combination of various clerical and administrative duties requiring overall knowledge of Federal Protection Services (FPS) systems and procedures.

Responsibilities include, but will not be limited to:

• Perform Administrative duties including filing, taking phone calls, scheduling appointments, and processing travel requests.
• Provide administrative support to executive staff with office management responsibilities.
• May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
• Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone, and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or requests
• Capable of providing executive level, and/or general administrative support in all facets of administration.
• Works as a member of team and assists with solving complex problems.
• Managing and organizing resources needed to meet the objectives of each task efficiently and effectively, as well as explore new approaches as applicable within the performance of assigned tasks.
• Schedule, integrate, update, and /or edit executive calendars
• Aid in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance.

Required Experience or Knowledge of the following technologies/functions:

• 5 years of experience in Administrative Assistance
• Ability to communicate effectively, both orally and in writing.
• English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Ability to meet planned and unplanned deadlines in a timely manner.
• Individuals shall meet a minimum of Business Casual in accordance with dress standards.
• Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
• Expertise utilizing the Microsoft Office.

Preferred Experience or Knowledge of the following technologies/functions:

• Resourcefulness and ability to function in a fast-paced environment.
• Professionalism and the ability to interact effectively with others.

Required Education/Certifications:

• High School Diploma (or equivalent) REQUIRED
• Associates in related field preferred.

Required Security Clearance:

• US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.

“Outstanding Performance…Always!”

Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!