Administrative Assistant

Location

Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

The Administrative Assistant is the operational backbone of GGP's Frisco leasing office in Texas, serving as the first point of contact for visitors and ensuring the front- and back-door needs of the office are handled with professionalism and care. From meeting logistics and AV setup to supply management, mail, shipping, and facilities coordination, this role keeps the day-to-day running so the leasing team can focus on what they do best. For the right person, this role also offers a genuine growth path — with the opportunity to take on increasing leasing team support, including hands-on experience with Yardi, as familiarity with the business develops. Success is measured by how reliably and professionally the office operates, and by the initiative this person brings to the role every day.

Responsibilities

• Serve as the primary point of contact for the Frisco office — greeting and assisting visitors with professionalism, managing front- and back-door coordination, and ensuring a welcoming and organized environment for team members, guests, and vendors.

• Own meeting and event logistics from start to finish — coordinating room setup and breakdown, managing catering needs, and setting up and operating OWL camera and audio equipment for meetings with internal and/or external partners and other video conferencing meetings.

• Manage office and kitchen supplies end-to-end — monitoring inventory levels, placing orders, restocking as needed, and maintaining the cleanliness and organization of shared office and kitchen areas.

• Handle all incoming and outgoing mail and shipping daily — sorting and distributing mail, creating FedEx shipping labels, delivering outgoing packages, and monitoring printer paper and supply levels.

• Coordinate facilities needs by submitting work orders to mall management for office maintenance issues and following up proactively to ensure timely resolution.

• Provide administrative support to the team, including assisting with expense reports and travel arrangements through Concur and delivering support on Adobe and PowerPoint projects as needed.

• Other duties as assigned.

Required Qualifications     

• High school diploma or GED required; or equivalent combination of education and experience.

• Minimum 1–2 years of experience in an administrative, office services, or facilities support role.

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

• Experience with Adobe Acrobat or Adobe Creative Suite.

• Ability to operate AV and video conferencing equipment (e.g., OWL camera or similar).

• Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks accurately and on deadline.

• Professional and welcoming demeanor, with strong verbal communication skills for visitor and vendor interaction.

• Proven reliability and follow-through — comfort owning tasks independently and seeing them through to completion.

Preferred Qualifications

• Experience with Concur or similar expense and travel management platforms.

• Familiarity with Yardi or other real estate / lease management systems.

• Prior experience in a corporate office or real estate environment.

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

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