Lead AI-driven operations: audit workflows, build n8n automations and integrations, pilot and measure AI interventions, own cross-functional projects end-to-end, create 24-hour handoff playbooks and SLAs, manage vendors, produce SOPs and dashboards, and partner with executives to drive measurable efficiency gains.
About the Client
Our client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.
Our client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.
Why does this role exist?
The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact.
The Impact you’ll make
AI Operations Diagnosis & Automation
- Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions.
- Build and maintain automations (including n8n) and necessary integrations.
- Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.
Project Ownership & Delivery
- Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end.
- Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery.
- Produce and maintain clear SOPs, documentation, and dashboards for visibility.
Cross-Time-Zone Coordination & Handoffs
- Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams.
- Ensure clear daily summaries, next actions, and owner accountability.
- Provide administrative backups as needed (travel, meeting prep, decks, scheduling).
Vendor & Stakeholder Management
- Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution.
- Translate strategy into tasks and automations; QA deliverables and close gaps.
- Train/enable internal team members and vendors on updated processes and tools.
Executive Partnership
- Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner.
- Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence.
- Surface risks early, propose solutions, and push projects forward decisively.
Skills, Knowledge and Expertise
Required:
- Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows).
- Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn).
- Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes.
- Experience collaborating with U.S.-based executives and working Eastern Time hours.
- Exceptional communication and an assertive, proactive approach
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Technical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs.
- Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management.
- Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through.
You should apply if...
- You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction.
- You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs.
- You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs.
- You care about measurable impact, not activity—your default is to automate, document, and iterate.
What to expect...
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- 40 hours per week
- Monday - Friday: 9:00 am - 5:00 pm (Eastern Time)
Compensation:
- $7 per hour
- No benefits package included
Benefits
About
Magic has connected top remote talent with fast-growing businesses for over 10 years.Founded in San Francisco in 2015, we now have thousands of remote workers around the world. Magic is backed by Sequoia Capital and Y Combinator.
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