The AP Specialist manages vendor invoices, resolves discrepancies, ensures timely payments, and supports accounting tasks within the Accounts Payable department.
Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT and X-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With nine offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
Shield AI is seeking a AP specialist to join our Finance team in Frisco, TX. This position, under general supervision, is responsible for performing a variety of general accounting tasks in an Accounts Payable department.
*We have a second opportunity in a for a 6 month temporary to hire capacity with possibility to convert to a full-time employment. Please let your recruiter know if you are open to that as well.
What you'll do:
- Works within the company’s accounting system and collaborates with vendors and internal contacts to resolve discrepancies between vendor invoices and company purchase orders.
- Manages workload to ensure a high rate of timely vendor payments.
- Resolves open items promptly.
- Participates in the execution of the weekly payment process.
- Performs moderately complex general accounting support tasks within the accounts payable environment.
- Assists in researching and analyzing open balances and, under the direction of senior AP team members, enters correcting entries.
- Summarizes accounting data from detailed records.
- Categorizes and calculates accounting information for reporting and audit purposes.
- Compiles data and prepares a variety of routine and ad hoc reports.
- Responds to written and verbal inquiries from internal and external stakeholders.
- Performs other duties as assigned or required.
Required Qualifications
- Minimum 6+ months of experience
- Degree in Accounting or a related field.
- Experience with three-way matching.
- Proficient in Excel, with intermediate or higher skills (e.g., VLOOKUP, XLOOKUP, SUMIFS, PivotTables) and experience in data analysis.
- Experience with large-scale Procure-to-Pay (P2P). Experience with Coupa and Deltek Costpoint is preferred.
- Ability to work effectively in a fast-paced environment and manage multiple initiatives simultaneously.
- Strong communication, documentation, and interpersonal skills.
- Able to quickly grasp new concepts, organize and coordinate work phases, and identify appropriate solutions at the task level or, with guidance, at the project level.
- Capable of working independently and collaboratively with professional staff.
Full-time regular employee offer package:
Pay within range listed + Bonus + Benefits + Equity
Temporary employee offer package:
Pay within range listed above + temporary benefits package (applicable after 60 days of employment)
Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.
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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
Top Skills
Coupa
Deltek Costpoint
Excel
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