Assistant Controller

We are seeking a detail-oriented, proactive Virtual Assistant to support daily administrative, organizational, and communication needs. The ideal candidate is highly organized, comfortable working independently in a remote environment, and able to manage multiple priorities with minimal supervision.

Key Responsibilities

• Manage and organize calendars, schedule meetings, and coordinate appointments across time zones
• Handle email correspondence, including drafting, sorting, and responding to routine inquiries
• Prepare reports, presentations, spreadsheets, and other documents as needed
• Conduct research on assigned topics and summarize findings
• Maintain and update databases, CRM systems, or internal trackers
• Coordinate travel arrangements when required
• Assist with basic bookkeeping or expense tracking tasks
• Manage file organization and document storage (cloud-based systems)
• Support project coordination, including tracking deadlines and deliverables
• Handle data entry tasks with a high degree of accuracy
• Provide general administrative support to leadership or team members as assigned
• Maintain confidentiality of sensitive company and client information

Required Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Proficiency with common productivity tools (Google Workspace, Microsoft Office, etc.)
• Familiarity with project management or scheduling tools (Asana, Trello, Calendly, etc.)
• Reliable internet connection and a dedicated home workspace
• Ability to work independently and meet deadlines with minimal oversight
• High level of discretion and professionalism

Preferred Qualifications

• Experience with CRM platforms (HubSpot, Salesforce, etc.)
• Basic knowledge of bookkeeping or financial tracking software (QuickBooks, etc.)
• Prior remote work experience
• Associate's or Bachelor's degree (preferred, not required)

Work Schedule

• Specify hours/time zone expectations and whether flexible or fixed schedule

Compensation

• Specify hourly rate or salary range, and payment frequency