Contracts Specialist

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe. 

At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers.

Position Overview:

The Contracts Specialist serves the Alternative Fuels division as one of the main points of contact between operators, finance, engineering, project managers, customers, vendors, and other company business units for all aspects of contract administration.  Responsible for managing the integrity of project contracts submitted to finance and overseeing the full process of procurement requisitions, contract submission (new contracts, amendments, and change orders) through customer and subcontract setup. This position functions as the gateway to recording and maintaining contractual financial data in finance and accounting systems and will assist with procurement of goods and services, providing supply chain support and problem resolution for invoice discrepancies in a timely manner. The Contracts Specialist reports to the Senior Procurement Manager.

Responsibilities:

• Serve as one of the main points of contact between operators, finance, engineering, project managers, customers, vendors, and other company business units for all aspects of contracts administration.

• Function as the gateway to recording and maintaining contractual financial data in finance and accounting systems and assist with procurement of goods and services, providing supply chain support and problem resolution for invoice discrepancies in a timely manner.

• Manage the integrity of project contracts submitted to finance and oversee the full process of contract submission (new contracts, amendments, change orders) through customer billing set up.

• Participate and contribute to the full contract management life cycle process from early involvement with developing the scope of work, RFP process, contract negotiation, contract award, contract maintenance, through contract closeout.

• Collaborate with Operations to draft and process customer contracts and change orders.

• Collection, compliance review, and tracking of insurance certificates for contracts.

• Coordinate with project managers on contract process, documentation, scope clarification schedules and pricing.

• Maintain contractual records and documentation for all projects, including but not limited to receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports, other related documents and materials.

• Administer and manage Company project subcontractor contracts and performance: coordinate the process of procurement, development, and administration of commercial and government contracts and the selection of subcontractors.

• Administer subcontracts by securing and maintaining contractual obligations (examples: Insurance Certificates, Performance & Payment Bonds, W-9s, Lien Waivers, Daily Reports).

• Assist Accounts Payable by receiving and verifying accuracy of subcontractor and vendor invoices. Communicating and updating invoice status with vendor.

• Interface with MS Dynamic accounting system and workflow/document management system to ensure accurate documentation for organizational use and drive toward continuous process efficiency and improvement.

• Prepare and properly file all purchasing related documentation. Document the procurement package in accordance with department policies and procedures.

• Maintain accurate and timely status on all purchase orders and keep appropriate departments informed of any problems or potential problems that may cause late shipments.

• Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.

• Assist with vendor data management, setup new vendors and ensure proper documentation is in place in accordance with policies and procedures.

• Drive cost reduction.

• Ensure appropriate systems of internal control and review; document policies and procedures ensuring compliance with all internal controls procedures.

• Identify opportunities for efficiency and collaborate internally to implement and monitor progress toward continuous process improvement.  

• Perform other duties as required.

Minimum Qualifications:

• Associates Degree or equivalent experience.

• Minimum 3 years’ procurement and or contract administration experience focusing on industrial/ commercial/ large scale and complex engineering or construction projects.

• Ability to implement a concrete working knowledge of types of contract forms and appropriate use.

Additional Qualifications:

• Extremely detail-oriented with ability to track multiple projects managed by multiple project managers.

• Demonstrated commitment to customer service including adaptability, flexibility, teambuilding, and the ability to respond quickly to assist with problem resolution.

• Proven ability to effectively collaborate with colleagues at multiple management and business unit levels and locations.

• Strong verbal, written, computer, financial data, and customer-focused communication and presentation skills, including demonstrated experience utilizing accounting software.

• Strong organizational skills with proven ability to follow through on multiple tasks and priorities.

• Valid Driver License in good standing, issued by resident state required.

• Travel required.

The anticipated salary range for this role is $77,000 - $111,500 per year (presented in good faith). In addition to base pay, employees receive a comprehensive benefits package, such as health insurance, retirement plans, and paid time off, and may be eligible for performance incentives, bonuses, commissions, or equity, depending on the role.

Actual pay will depend on factors such as internal equity, skills, experience, education, certifications, and location. This range supports our commitment to pay transparency and compliance with applicable laws. Compensation may vary by work location, including remote arrangements.

We disclose salary ranges and benefits in all required external and internal postings and will provide further details upon request at any stage of the hiring process. Applications are accepted on a rolling basis until the position is filled.

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Ameresco challenges the brightest, most talented, and creative individuals in the industry by providing an environment that fosters initiative and achievement. We are proud of our comprehensive and competitive employee benefits, including people-oriented insurance, investment, and incentive plans.

All official communications from Ameresco will originate from an @ameresco.com email address. Any correspondence from other domains should be regarded as fraudulent. Please report any suspicious activity to the platform where the issue was encountered. For further inquiries or concerns, please contact us at 1-866-AMERESCO 

Ameresco is an Equal Opportunity Employer.