Document Controller

A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world.  

Your Opportunity

We are seeking an experienced Document Controller to support a large, complex infrastructure design program in Austin, TX. This role is critical to maintaining the integrity, accessibility, and governance of project information across a multi-disciplinary team and multiple stakeholders. The ideal candidate brings a strong command of document control processes, attention to detail, and hands-on experience with Procore and SharePoint in a fast-paced project environment.

This is an opportunity to play a central role in delivering a landmark infrastructure project. You’ll work alongside a high-performing team, contribute to establishing best-in-class project controls, and help ensure the successful delivery of a complex, high-visibility program. 

Your Key Responsibilities

• Maintain the project’s document control system, procedures, and workflows
• Manage the receipt, logging, distribution, and tracking of all incoming and outgoing project documentation
• Ensure documents are properly classified, version-controlled, and stored in accordance with project and client requirements
• Administer and maintain document management platforms, including Procore and SharePoint
• Coordinate with engineering disciplines, project management, and external stakeholders to ensure timely document flow and approvals
• Monitor and report on document status, including review cycles, approvals, and overdue items
• Support configuration and enforcement of naming conventions, metadata standards, and filing structures
• Maintain transmittal logs, document registers, and audit trails
• Assist in onboarding team members on document control procedures and systems
• Support audits and quality assurance processes related to document management 

Your Capabilities and Credentials

• 10+ years of document control experience on large infrastructure, transportation, or engineering projects
• Demonstrated experience using Procore and SharePoint as document management systems
• Strong understanding of document control principles, including versioning, workflows, and records management
• Experience supporting multi-disciplinary design teams (civil, structural, systems, etc.)
• High level of organization, accuracy, and attention to detail
• Strong communication skills with the ability to coordinate across diverse teams
• Experience with design-build or progressive design-build projects
• Familiarity with ISO standards or formal quality management systems
• Ability to develop and improve document control processes and workflows
• Positive attitude, good energy, and proven passion.

Education and Experience

• Education: Bachelor’s degree required
• Minimum of 10 years of related experience 

You will work in an open-concept office setting. Local travel may be required for attending client or public meetings, scoping new assignments, and visiting project sites. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. 

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

If you’re looking for a career that moves, join our team of professionals who are passionate about the future of transportation.