Engineering Project Coordinator

Omni Dallas Hotel

Recently named one of the Top 5 City Hotels in Texas by Travel + Leisure’s 2025 World’s Best Awards, Omni Dallas Hotel is part of the #1 ranked hotel brand for Guest Satisfaction by J.D. Power. Located in the heart of downtown Dallas, our 1,001 rooms and suites set the stage for a vibrant destination featuring the Mokara Spa and Restaurants on Lamar, with eight distinctive dining experiences that celebrate the best of Texas hospitality.

Our associates are guided by The Power of One, a philosophy that empowers every team member to take ownership of the guest experience and create lasting memories. Our culture values respect, gratitude, and growth, supported by training, mentorship, and meaningful recognition. Associates enjoy complimentary parking, room and dining discounts, and access to an on-site cafeteria, making Omni Dallas one of the most rewarding places to work in the city! If you’re a motivated, service-minded professional seeking a meaningful career in hospitality, Omni Dallas Hotel may be your perfect match.

Overview:

The Hotel Project Coordinator plays a critical role in the planning, coordination, and execution of capital improvement / other projects across the hotel. Other responsibilities include management of PO’s, invoices, forecasting and managing the Engineering departmental P&L. This role ensures projects are delivered on time, within budget, and to brand and quality standards. The ideal candidate will have a background in project coordination, hospitality operations, or construction management, and demonstrate strong organizational and communication skills.

Responsibilities:

Coordinate all phases of capital / other projects from initiation through completion across hotel.

Work closely with internal stakeholders (engineering, operations, design, procurement, and finance teams) and external partners (vendors, contractors, consultants).

Develop and maintain project documentation, including schedules, budgets, scopes of work, and status reports.

Monitor project progress and proactively address risks, delays, or budget overruns.

Track expenditures, process purchase orders, and support invoice approvals in alignment with financial controls.

Ensure all projects comply with brand standards.

Assist in preparing presentations and reports for senior management, ownership, and other stakeholders.

Conduct visits twice a day with our vendors to monitor progress, coordinate activities, and validate progress before end of each day for major projects.

Maintain a capital project tracker and support annual CapEx planning cycles.

Procure and receive materials and services using Birch Street purchasing soft ware. Generate P.O. requests, place approved orders, schedule and receive deliveries.  Track expenses to stay within approved budgets.  Follow up with suppliers to ensure timeliness and accuracy of billing.

Coordinate activities of Engineering staff through work assignments in cooperation with other departments and Engineering management. Attend recovery meeting for Engineering department and provide follow up information as needed.

Be familiar with Omni fire alarm procedures and other emergencies.

Qualifications: 

Able to multitask, in a fast-paced environment.

Must have strong computer skills.

Must be able to communicate effectively and efficiently.

Must be proficient in excel and Microsoft word.

Task oriented, ability to meet deadlines and schedule demands.

Must have a minimum of 2 years administrative assistant experience or supervisory role equivalent.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster. 

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: [email protected].