Executive Administrative Assistant, R&D

Responsibilities

 
Strategic Calendar Management: Manage and maintain schedules and itineraries for daily, weekly, quarterly, and annual timeframes for the Head of R&D. Run the Executives schedule proactively with minimal input, weighing priorities and making decisions based on business needs. 

• R&D Liaison: Serve as the designated point of contact for the R&D leader, where appropriate responding to inquiries on behalf of the executive to internal engineering teams and external technology partners. 

• Meeting and Event Coordination: Manage and support the agenda, actions, and follow-up items for R&D leadership staff meetings, and ad-hoc R&D events. Including coordinating meeting content and in some cases creating content. 

• Content Management: Coordinate content for meetings and events including creating, editing and compiling content.  

• Global Logistics: Plan and manage complex domestic and international travel to global design centers and manufacturing sites, including visa applications. Complete all associated expense reports accurately and timely. 

• Off-site & Team Planning: Research and provide recommendations on venues for engineering off-sites, technical workshops, and team-building events. 

• General Administration: Perform administrative and office management tasks. 

• Special Projects: Provide administrative support for company-wide engineering initiatives and special technical projects as assigned.  

Required Skills and Qualifications

• Experience: At least 3 years of experience supporting Sr. Level or C-suite. Experience within a high-tech, semiconductor, or R&D-focused environment is highly preferred. 

• Problem Solver: A natural problem solver who manages complex technical schedules with the correct mix of attention, responsiveness, and confidence. 

• Communication: Excellent verbal and written communication skills, with the ability to interface effectively with highly technical staff. 

• Discretion: Able to handle confidential intellectual property (IP) and sensitive organizational information with the highest level of trustworthiness. 

• Resilience: Ability to work under pressure and manage conflicting deadlines within a fast-paced product development cycle. 

• Adaptability: Ability to learn new technical tools, and internal processes quickly. 

• Technical Proficiency: Expert-level skills in Microsoft Word, PowerPoint, and Excel. 

 

Attributes 

• Highly Resourceful: You quickly solve problems and find answers with minimal context, often anticipating the needs of a busy technical leader. 

• Confidence: You possess the confidence to manage high-pressure situations and the judgment to ask for assistance or clarification when navigating complex organizational structures. 

• Precision: You have tremendous attention to detail; your work is professional, technical, and mistake-free. 

• Professional Representation: You understand that you represent R&D leadership; you take pride in representing the department and the company in a positive, respectful, and professional manner. 

• Anticipation: You can foresee the follow-up actions required after a technical review or staff meeting and ensure those items are completed without being prompted. 

• Team-Oriented: No task is too small—you enjoy being part of a team and will readily assist or lead wherever needed to ensure the success of the R&D organization.