Provide front-office administrative support: greet visitors, answer phones and emails, manage executive calendars and scheduling, maintain filing systems, order supplies, and make executive travel arrangements.
Company Description
We are looking for an organized and well-presented executive administrative assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.
Job DescriptionExecutive Administrative Assistant Responsibilities:
- Welcome visitors to the office.
- Answer phone calls.
- Respond to emails.
- Manage the executive calendar.
- Schedule meetings for executives.
- Maintaining filing systems.
- Ordering office supplies.
Executive Administrative Assistant Requirements:
- A high school qualification or equivalent.
- Excellent computer literacy skills.
- Professional appearance.
- Proficiency with Microsoft Office.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks.
- Ability to work well under pressure.
Similar Jobs
Agency • Professional Services
Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.
Top Skills:
Ai ToolsExcelGoogle WorkspacePower BIQuickbooks
Professional Services • Consulting
Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.
Top Skills:
AsanaClickupMicrosoft 365Microsoft TeamsMondaySpreadsheets/Dashboards
Professional Services • Consulting
Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.
Top Skills:
AsanaClickupMicrosoft 365Microsoft TeamsMondaySpreadsheets
What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
Key Facts About Austin Tech
- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Dell, IBM, AMD, Apple, Alphabet
- Key Industries: Artificial intelligence, hardware, cloud computing, software, healthtech
- Funding Landscape: $4.5 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
