Executive Assistant to the CEO- BYDS

Job Title: Executive Assistant to the Chief Executive Officer (CEO)
Location: Dallas, TX (Hybrid option available)
Employment Type: Full-Time
Clearance Requirement: Ability to obtain a Public Trust” or Active Secret Clearance preferred

About Us
Blue Yonder Defense Solutions, LLC. (ONE), a Blue Yonder company, is the leader in supply chain autonomous planning, control towers, and provider of the Digital Supply Chain Network™. Our innovative solutions empower businesses to optimize their supply chains, enhance customer experiences, and drive sustainable growth. We are committed to delivering cutting-edge technology and unparalleled expertise to help our clients navigate the complexities of the modern marketplace.

Position Overview
Blue Yonder Defense Solutions is seeking an Executive Assistant to the CEO who will play a vital role in supporting the daily operations and strategic initiatives of the executive office. This individual will serve as a trusted partner to the CEO, managing a dynamic schedule, coordinating communications, and facilitating smooth collaboration across the leadership team and external stakeholders. The ideal candidate is highly organized, proactive, and capable of handling sensitive information with discretion. This role requires professionalism, attention to detail, and the ability to operate effectively in a fast-paced, mission-driven environment supporting government clients.

What You’ll Do:

Executive Support
o    Provide high-level administrative support to the CEO, including calendar management, scheduling, travel coordination, and expense reporting.
o    Manage and prioritize incoming communications (emails, calls, and correspondence) to ensure timely responses and effective follow-up.
o    Prepare briefing materials, presentations, and reports for executive meetings, board sessions, and client engagements.
o    Anticipate the CEO’s needs and proactively manage priorities and deadlines.
Operational Coordination
o    Serve as a central liaison between the CEO, leadership team, and key internal and external stakeholders.
o    Coordinate logistics for executive meetings, offsites, and company-wide events.
o    Support documentation, follow-up, and execution of key action items from leadership discussions.
o    Assist in preparing and maintaining confidential records, contracts, and compliance documentation related to government programs.
Strategic & Project Support
o    Contribute to special projects and initiatives as directed by the CEO, ensuring milestones and deliverables are met.
o    Support internal communication efforts to align employees with company goals and mission priorities.
o    Maintain awareness of ongoing programs and assist in coordinating cross-departmental activities that advance strategic objectives.
Government & Client Interface
o    Coordinate executive-level interactions with government clients, partners, and subcontractors with professionalism and discretion.
o    Ensure compliance with security and confidentiality requirements when handling sensitive or restricted information.

Who You Are
o    Bachelor’s degree in business administration, Communications, or related field (or equivalent experience).
o    5+ years of experience providing executive-level administrative support, preferably within the technology, defense, or government contracting sector.
o    Strong organizational skills and the ability to manage multiple priorities simultaneously.
o    Excellent written and verbal communication skills.
o    High level of professionalism, discretion, and sound judgment.
o    Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (e.g., Teams, Zoom, Slack).
o    Experience supporting C-suite executives in a growth-oriented or government-focused software company.
o    Active security clearance or eligibility to obtain one.

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The salary range information provided, reflects the anticipated base salary range for this position based on current national data.  Minimums and maximums may vary based on location.  Individual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors.  In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.

At Blue Yonder, we care about the wellbeing of our employees and those most important to them. This is reflected in our robust benefits package and options that includes: 

• Comprehensive Medical, Dental and Vision 

• 401K with Matching 

• Flexible Time Off 

• Corporate Fitness Program 

• A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more

At Blue Yonder, we are committed to a workplace that genuinely fosters inclusion and belonging in which everyone can share their unique voices and talents in a safe space. We continue to be guided by our core values and are proud of our diverse culture as an equal opportunity employer. We understand that your career search may look different than others, and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience.

Our Values

If you want to know the heart of a company, take a look at their values. Ours unite us. They are what drive our success – and the success of our customers. Does your heart beat like ours? Find out here: Core Values

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.