Executive Assistant Operations Manager

Executive Assistant to CEO

Confidential Company | Round Rock, TX

Full-Time | Primarily Onsite with Flexible Work-from-Home

Salary: $60,000- $90,000

About the Company

Our client is a leading land wholesale and investment company in the USA, specializing in the niche market of land acquisition, sales, financing, and subdivision. They dominate the retail land buyer space, providing exceptional opportunities for individuals and families seeking to own land. Founded in 2018, the company has been on a steady growth trajectory, with ambitious plans to establish operations in all 50 states by 2030.

With a team of 30 professionals across the USA and international support operations, the CEO is based in Round Rock, TX, where they're building their US operational hub. This is an exciting time to join a growing company that's scaling strategically across the nation.

The Role

We're seeking a highly organized and business-savvy Executive Assistant to work directly with the CEO in Round Rock. You'll be the primary administrative and operational support, working alongside the CEO daily while coordinating seamlessly with distributed US and international teams.

Your core responsibility is to protect the CEO's time. This means taking ownership of anything that doesn't require the CEO's direct attention - from complex calendar management and investor follow-ups to strategic projects and select personal tasks. If it's not the highest and best use of the CEO's time, it's yours to handle.

This role goes beyond traditional administrative support. You'll manage the CEO's day-to-day operations while also building critical investor and partner relationships and enhancing the CEO's brand to drive organizational growth. This requires someone who can balance operational excellence with strategic thinking, professional polish, and the ability to work independently.

Core Functions1. Strategic Calendar & Inbox Management (40%)

• Protect CEO focus time for strategic work - #1 priority
• Develop email and calendar handling framework in collaboration with CEO
• Organize CEO's day ahead through daily collaborative calendar planning
• Leave inbox at zero before end of day by handling all urgent and important communications
• Manage complex scheduling across multiple US time zones with sound judgment
• Triage communications, draft responses in CEO voice, ensure timely follow-up
• Prepare meetings with defined agendas, capture meeting minutes, and track follow-up action items

2. Travel & Event Coordination (10%)

• Plan monthly mastermind and conference travel at least 4 weeks in advance
• Coordinate multi-person travel when CEO travels with team members
• Arrange comprehensive logistics: flights, accommodations, ground transportation, meeting schedules
• Create detailed itineraries with full context and contact information
• Anticipate needs, plan for contingencies, handle disruptions seamlessly
• Follow up with key connections from events to build and nurture long-term relationships
• Manage travel expenses and reimbursements

3. Strategic Project Ownership (30%)

• Initiate and own projects stemming from leadership and strategic meetings
• Drive complex initiatives to completion - examples: website makeovers, new team member onboarding programs, partner program launches
• Proactively identify projects to take work off CEO's plate and collaborate with key stakeholders under CEO's guidance
• Independent thinker and action-taker - build project plans, track milestones, coordinate cross-functional teams
• Hold teams accountable to deadlines and deliverables

4. Investor & Partner Relationship Development (10%)

• Proactively reach out to prospective investors CEO meets at conferences and networking events
• Identify strategic networking opportunities for CEO to build powerful relationships
• Set and achieve monthly relationship-building targets
• Serve as professional point of contact for key investors and partners
• Manage investor and partner communications, touchpoints, and follow-ups
• Ensure exceptional experience in all interactions
• Handle sensitive situations with discretion and professionalism
• Strengthen relationships that drive capital and strategic partnerships

5. CEO Brand & Thought Leadership (10%)

• Strategically manage and enhance CEO's professional presence and thought leadership
• Position CEO as a leader in the land investment and wholesale space
• Coordinate speaking engagements, conference appearances, podcast requests, and media opportunities
• Actively manage CEO's social media presence - draft posts, engage audiences, build following
• Handle PR inquiries and media coordination
• Maintain CEO's professional materials (bio, headshots, credentials)
• Identify and pursue high-value thought leadership opportunities

What We're Looking ForMust-Haves:

• Minimum 2 years as EA to a CEO or C-level executive
• Rockstar at calendar, inbox, and travel management - needs zero hand-holding
• Expert in Google Workspace and Zoom
• Ability to create appealing PowerPoint presentations aligned with company brand consistency
• Familiarity with Monday.com or similar project management tools
• Working understanding of AI tools like ChatGPT, Claude, or Perplexity
• Strong project management and ability to drive initiatives to completion
• Strong judgment and critical thinking - knows when to decide vs. escalate

Preferred:

• Experience managing investor/partner relationships
• Real estate, investment, or high-growth company background
• Media/speaking engagement coordination experience

Non-Negotiables:

• Highest level of work ethics to drive mutual respect
• Flexibility to get stuff done and meet deadlines
• Hunger to learn, thrive, and grow
• Long-term vision to grow professionally and contribute to company growth
• Ability to work in a fast-paced, results-driven ecosystem
• Represents CEO/company at the highest level

Work Environment & Schedule

Location: Round Rock, TX office - primarily onsite with flexible work-from-home (1 week per month)

Day-to-Day:

• Work directly alongside the CEO in the Round Rock office
• End-of-day collaborative calendar review and planning for the next day

What to Expect:

• Small, focused office environment with direct CEO access
• High autonomy and decision-making authority
• Fast-paced, entrepreneurial atmosphere
• Meaningful impact on company operations and growth

What We OfferCompensation & Performance:

• Competitive base salary + performance bonus structure
• Quarterly performance reviews tied to clear, achievable metrics across all five core functions
• Meritocracy-driven culture - your results directly impact your rewards and advancement

Career Growth:

• Clear path to Chief of Staff or Senior Operations role for high performers
• Direct mentorship from CEO on negotiation skills, capital raising, business scaling, and strategic decision-making
• Build a powerful professional network by attending masterminds and conferences with CEO
• Meet and learn from industry leaders in land investment and real estate
• Apply conference learnings directly back into the business

Professional Development:

• Attend monthly masterminds and industry conferences alongside CEO
• Hands-on learning across all facets of land investment and real estate business
• Supportive learning culture that enhances your skills on the job

Why This Role Is Different

You're joining the #1 land wholesale company in the USA, leading the industry in transaction volume and year-over-year revenue growth. You'll be part of an explosive growth story with expansion plans to all 50 states by 2030.

This isn't a typical EA position. You'll be THE Executive Assistant with:

Strategic Impact:

• Direct daily partnership with the CEO - not buried under layers of management
• Authority to initiate projects, build investor relationships, and drive strategic initiatives
• Exposure to all aspects of the business: deals, fundraising, operations, partnerships, and expansion
• Real influence on company growth and national expansion strategy

Unparalleled Learning & Growth:

• Learn directly from the CEO: negotiation skills, capital raising, business scaling, strategic planning
• Build your professional network: attend masterminds and conferences, meet industry leaders
• Career trajectory: High performers can grow into Chief of Staff or Senior Operations roles
• Master the land investment and real estate business from the inside

This is a confidential search. To apply, please submit your resume and a brief cover letter explaining why you're the perfect fit for this role.