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The Executive Assistant supports senior leadership with administrative duties, manages calendars, coordinates travel, prepares meetings, and handles communication and reports.
Top Skills:
MS Office
Artificial Intelligence • Automotive • Greentech • Information Technology • Machine Learning • Software • Cybersecurity
The Executive Assistant provides administrative support to VPs by managing schedules, arranging travel, coordinating meetings, and supporting team operations.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft Word
Artificial Intelligence • Automotive • Greentech • Information Technology • Machine Learning • Software • Cybersecurity
The Executive Assistant provides administrative support to VPs, manages schedules, coordinates travel, and assists with meetings and onboarding while maintaining confidentiality and professionalism.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordMs Teams
About Recurly:
Recurly, Inc., a SaaS company, provides a versatile subscription management platform to manage the entire subscription lifecycle for market-leading brands worldwide. Subscription businesses such as Sling TV, FabFitFun, Cinemark and Fubo.tv depend on Recurly to harness the power of the subscription model and drive recurring revenue growth. Since its launch in 2009, Recurly has deployed subscription billing for thousands of companies across 55 countries. Our platform empowers billions of credit card transactions and has enabled customers to recover nearly $1.3 billion in revenue in 2024.
Recurly is backed by Accel-KKR, a leading technology-focused private equity firm with over $10 billion in capital commitments. The partnership offers Recurly access to significant capital and resources to make continued investments in technology and platform innovation and expand our go-to-market initiatives.
Recurly is looking for a highly organized, calm-under-pressure, dependable, and creative individual to provide executive administrative support to our GTM C-suite leaders and assist with office operations in our Austin location. This role is dynamic and not a typical 40-hour week; availability outside of standard business hours may be necessary to support our executives across multiple time zones.
You’ll handle a diverse range of responsibilities, including managing calendars, coordinating travel arrangements, preparing for events, overseeing building management, and ordering and maintaining office supplies; among other tasks. You will collaborate closely with two other exceptional Executive Assistants and play a vital role in executing strategic initiatives to support both the local office and the executive team in reaching their goals.
A key aspect of this role involves working directly with highly driven executives. Success in this position requires a good sense of humor, the ability to navigate high-pressure situations with grace and finesse, ensuring everything runs smoothly behind the scenes.
We’re seeking someone with strong intuition, the ability to handle sensitive and confidential information with integrity, and excellent communication skills. The ideal candidate will bring confidence, intellectual curiosity, a passion for continuous learning, and a positive attitude. This role is for someone who can transform even the most challenging moments into clarity and effective solutions.
Job Duties
- Maintain sensitive and complex calendars and travel, requiring coordination with both internal and external people and managing other special requirements as needed
- Assist in preparing materials, notes, context and information as needed
- Document meeting minutes and manage the follow-up on action items
- Partner with the People Team to own the employee experience at Recurly’s Austin office. This may include but is not limited to, vendor management, admin support for new hire paperwork, catering, general office maintenance and management, ordering supplies, managing deliveries and shipping services, and repair requests.
- Prioritize and manage multiple projects with the ability to context shift quickly
- Coordinate event planning, including but not limited to, team events, monthly team all hands, larger events and happy hour style events
- Applies judgment with a full understanding of the urgency and priorities of the business
- Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
- Manages stakeholders effectively
- Excellent communication and analytical skills
- Ability to quickly learn and adopt new technologies and be flexible
- Comfortable in a growing company environment
Requirements
- 5+ experience supporting Senior Level Executives
- This is a hybrid role based out of our Austin office. We ask for this role to be onsite a minimum of 3 days per week and as needed.
- Proficient in Google Suite
- Potential travel as needed
Benefits:
As a full-time employee, Recurly offers competitive benefits programs, perks and options designed to fit your needs and the needs of your family. We offer medical, dental and vision benefits and a menu from which to choose options that work best for you and eligible dependents. We also offer life insurance, short and long-term disability, hospital indemnity, critical illness coverage, employee accident protection, health savings account (HSA) with company contribution & flexible spending account (FSA) options, employee assistance program, Legal and Pet Insurance.
Other perks may include:
401(k) Retirement Plan and company match
Company equity
Flex Time Off
Company Events
Training/Development
Tuition reimbursement
Commuter benefits
Volunteer opportunities
Monthly internet stipend
Recurly is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, age, race, religion, or any other classification which is protected by applicable law. Recurly is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [email protected]
What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
Key Facts About Austin Tech
- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Dell, IBM, AMD, Apple, Alphabet
- Key Industries: Artificial intelligence, hardware, cloud computing, software, healthtech
- Funding Landscape: $4.5 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
