Grant Accounting Specialist

Grant Accounting Specialist  

Midland College | Midland, Texas 

JOB SUMMARY 

The Grant Accountant supports the financial administration, monitoring, reconciliation, and reporting of federal, state, local, and private grants awarded to Midland College. Working under the direction of the Associate Director of Grant Accounting, this position helps ensure grant transactions are accurate, properly documented, recorded timely, and consistent with grant requirements and College policies. The Grant Accounting Specialist works closely with grant directors and College departments to monitor budgets, review financial activity, prepare routine reports and reimbursement documentation, and resolve accounting discrepancies. This position is well suited for an accounting professional who is detail-oriented, organized, interested in grant compliance, and eager to develop expertise in governmental and higher education accounting

ABOUT MIDLAND COLLEGE 

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region. 

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better. 

Three Core Values define our culture: 

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset. 

STUDENTS – Student success is at the center of every decision we make. 

ACT – We take ownership, move with purpose, and deliver meaningful results. 

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace. 

What You Can Expect at Midland College: 

• A leadership team committed to action, collaboration, and continuous improvement. 
• A Board of Trustees that values stewardship, innovation, and long-term vision. 
• A community that believes deeply in the power of education to create opportunities. 
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day. 

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team. 

 ESSENTIAL FUNCTIONS 

• Support the financial accounting and reporting of assigned federal, state, local, and private grants under the direction of the Associate Director of Grant Accounting
• Monitor grant budgets, expenditures, and account activity; identify discrepancies, unusual transactions, or potential budget concerns for review
• Review grant transactions and supporting documentation for mathematical accuracy, appropriate approvals, available budget, and consistency with grant and College requirements
• Reconcile assigned grant accounts and general ledger activity to financial reports and supporting documentation
• Prepare routine financial reports, reimbursement requests, drawdown documentation, and invoices for review and submission by the Associate Director of Grant Accounting
• Prepare journal entries, budget adjustments, account corrections, and other accounting transactions with appropriate supporting documentation
• Maintain accurate, complete, organized, and audit-ready financial records for assigned grants
• Track grant reporting, reimbursement, and other financial deadlines; communicate upcoming needs to the Associate Director and grant personnel
• Assist with establishing grant accounting structures, including department and general ledger account setup, budgets, and system controls
• Assist grant directors and departmental personnel with routine questions regarding grant balances, expenditures, documentation, and financial procedures
• Research grant terms, institutional policies, and applicable financial requirements; elevate complex compliance questions to the Associate Director
• Assist with month-end and year-end closing activities related to grants and assigned accounts
• Prepare schedules, reconciliations, and supporting documentation for internal and external audits
• Assist with year-end financial reporting, state reporting, and schedules supporting the College's audited financial statements
• Perform general ledger maintenance for assigned grant accounts
• Participate in training and professional development related to grant accounting, compliance, and College systems
• Provide backup support for other Accounting department functions as assigned
• Assist the Associate Director of Grant Accounting, Director of Accounting, and Associate Vice President of Accounting Services with reports, projects, and financial analysis
• Perform other duties as assigned

Required Qualifications: 

• Associate’s degree or equivalent in Accounting, Business, Finance, or related field; equivalent combination of education and experience may be considered
  Minimum of two years of accounting or bookkeeping experience
• Strong analytical, organizational, and problem-solving skills
• High level of accuracy and attention to detail
• Working knowledge of general ledger accounting and basic financial reporting
• Excellent computer skills, including Word, Excel, and financial software
• Excellent written, verbal, and interpersonal communication skills
• Ability to interpret and apply complex regulations, policies, and procedures
• Ability to establish and maintain effective working relationships with faculty, staff, auditors, and external agencies

Preferred Qualifications: 

• Experience with grant accounting, grant administration, or sponsored programs
• Experience performing general ledger or account reconciliations
• Experience preparing journal entries, financial reports, or reimbursement requests.
• Familiarity with federal grant requirements or Uniform Guidance under 2 CFR Part 200
• Experience in higher education, governmental, or nonprofit accounting
• Experience using Jenzabar One or another enterprise accounting or ERP system
• Familiarity with grant reimbursement processes, budget monitoring, or audit documentation

WORK ENVIRONMENT 

• Typical office 
• Business Hours 
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m. 
  • summer M-Th 7:30 a.m. – 5:30 pm 
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)  
• Occasional travel (less than 10%) 

Physical Demands

• Must be able to lift or move up to 25 pounds 
• Must be able to sit or stand for long periods of time 
• Use of manual dexterity 
• Repetitive use of a keyboard at a workstation 
• Travel for training, meetings, and events both in and out of town may be required 

Salary Range:  $37,924.00 - $38,493.00

BENEFITS:

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.  

• medical, prescription, dental, and vision plans, FSA 
• retirement savings programs 
• tuition remission for employees 
• generous paid time off including winter break  

To learn more go to: Midland College Benefits  *eligibility may vary based on job classification 

SECURITY SENSITIVITY 

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation. 

Special Instructions to Applicants  

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.