Grants Financial Manager - Finance

I. Purpose and Summary of Position
The Texas Council on Family Violence (TCFV) is the only 501(c)(3) nonprofit coalition in Texas dedicated solely to creating safer communities and freedom from family violence. With a statewide reach and local impact, TCFV—through the collective strength of more than 1,000 members—shapes public policy, equips service providers, and advances strategic initiatives to end family violence.

The Grants Financial Manager (GFM) serves as a key member of TCFV’s finance team, ensuring accurate and compliant financial management of the organization’s government grants and contracts. Reporting to the Financial Controller, the PA is responsible for grant billing, reconciliations, cost allocation, and project-level financial reporting in accordance with 2 CFR 200 (Uniform Guidance), GAAP, and funder requirements. This mid-level position collaborates across departments to support fiscal accountability, accuracy, and transparency. This position also provides backup support for payroll and accounts payable to ensure the continuity of critical accounting operations.

II. Essential Responsibilities/Duties
A. Grant Billing and Financial Management – 70%
• Prepare, review, and submit accurate and timely grant and contract billings in compliance with Uniform Guidance (2 CFR 200) and funder requirements.
• Maintain detailed billing schedules, documentation, and reconciliations for all grant-funded projects.
• Ensure compliance with the established Grants Financial Management and Reporting procedures.
• Support monitoring of Monitor grant budgets.
• Establish a 12-month calendar budget to use in identifying variances.
• Record monthly grant revenues and expenditures accurately in the accounting system; process necessary adjustments as approved by the Controller.
• Prepare and review variances and any spending adjustments with Program Directors on a monthly or as needed basis.
• Maintain strong internal controls and documentation to support audit readiness. Research and resolve billing discrepancies in collaboration with program staff and funding partners.
• Ensure that recorded grants receivable matched with revenue recorded for the period.
• Make timely follow up with grantors if receivable is over 90 days old.

B. Compliance, Reporting, and Reconciliation – 20%
• Support the preparation of financial data and documentation for annual audits, including single audit compliance.
• Assist in month-end and year-end closing processes to ensure proper recognition of grant revenues and expenses.
• Maintain organized grant files and supporting documentation for audit and reporting purposes.

C. Payroll, Accounts Payable, and Cross-Functional Collaboration – 10%
• Serve as backup for payroll processing, ensuring timely and accurate submission when the Controller is unavailable.
• Reconcile payroll expenses to grant accounts, ensuring proper allocation of labor costs in compliance with funding and regulatory guidelines.
• Serve as backup for the Accounts Payable Coordinator, processing invoices, vendor payments, and expense reimbursements as needed.
• Collaborate with program staff to clarify budget coding, documentation needs, and spending requirements.
• Provide financial information and guidance to staff regarding grant budgets, reporting deadlines, and allowable costs.
• Support finance team initiatives to ensure accuracy, efficiency, and transparency in TCFV’s accounting systems and procedures.

Salary Range: $61,000.00 - $66,000.00 (Starting Salary is $63,500.00)
 

III.  Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required
•  Texas Residency
•  Bachelor’s degree in accounting, finance, or a related field is required; however, equivalent 
combination of education and directly related professional experience may be considered in lieu of 
a degree.
•  Minimum three to five (3–5) years of progressive accounting experience beyond education or in lieu of education, preferably in a 
nonprofit organization with multiple government grants.
•  Strong knowledge of OMB Uniform Guidance (2 CFR 200), GAAP, and funder cost principles
•  Experience in grant billing, reconciliations, and cost allocations.
•  Excellent proficiency in Microsoft Excel
•  MIP Fund Accounting software experience a plus
•  Strong analytical and problem-solving skills with excellent attention to detail.
•  Ability to manage multiple deadlines and priorities in a fast-paced environment.
•  Excellent written and verbal communication skills, including the ability to explain financial 
information clearly to non-financial staff.
•  High level of integrity, confidentiality, and commitment to TCFV’s mission.
•  Ability to communicate and converse in English.
•  Ability to work in both office and hybrid settings as approved by the supervisor.
•  Prolonged periods of sitting and computer work.
•  Some travel may be required for meetings or training.
Preferred
•  Experience with federal and state grant billing systems and reporting portals.
•  Familiarity with, labor cost allocation, and vendor management.
•  Experience supporting audit preparation and financial compliance reviews.

IV.  Working Conditions and Environment/Physical Demands:
Ability to communicate and converse in English. Travel up to 25% during non-legislative session times. Ability to frequently tolerate prolonged stationary positions and frequently move about a large public building. Ability to engage in frequent public contact. Professional attire may be required for most public facing work. Must possess emotional and physical stamina to deal with a variety of high- pressure situations, such as responding to complaints, handling difficult internal and external interaction, effectively working long and, at times, odd hours.

The above statements are intended to describe the general nature and minimum level of work being performed. They are not intended to be construed as exhaustive of all duties, responsibilities and skills required for the position. The employee will be required to perform any other job-related duties as required by the job objectives, the CEO and mission and philosophy of TCFV.