HR Content & Documentation Specialist

Role Summary 

This is a 12‑month fixed‑term assignment focused on improving the accuracy, completeness, and usability of HR documentation and employee‑facing content. The role will begin with a defined, execution‑focused compliance project and transition into broader ownership of HR content inventory, gap remediation, and content publishing. 

The role requires strong English written communication skills, comfort working cross‑functionally with HR subject matter experts, and the ability to turn complex or fragmented HR inputs into clear, consistent content for the employee intranet. While the role does not require deep expertise in ADI HR policies, it does require judgment, collaboration, and attention to accuracy to ensure content is represented correctly. 

The role is expected to be based in the Philippines and will work closely with global HR teams. 

Key Responsibilities 

Phase 1: I‑9 Documentation Remediation (4-6 weeks) 

• Execute remediation of U.S. employee I‑9 documentation using vendor‑provided software and guidance 

• Review flagged records and complete required corrections accurately and in compliance with defined processes 

• Track progress and maintain clear documentation of remediation actions and completion status 

 
Phase 2: HR Content Inventory & Gap Identification (4-6 weeks) 

• Inventory HR policies, guidance, and documentation published on the employee intranet (currently SharePoint Online) 

• Create a structured content catalog including ownership, audience, geography, and dependencies 

• Identify content gaps (e.g., incomplete country coverage), errors, broken links, or inconsistencies 

• Synthesize findings into clear summaries and prioritized recommendations to inform next steps 

 
Phase 3: Content Remediation & Updates (Remaining Assignment) 

• Partner with HR Subject Matter Experts (Centers of Excellence, HR Business Partners, HR Operations) to collect necessary inputs to close identified content gaps 

• Draft, update, or rewrite HR content to close identified gaps and improve clarity and consistency 

• Leverage AI tools responsibly to accelerate drafting while ensuring accuracy and coherence 

• Develop and apply content templates, formats, and naming conventions to improve the overall employee experience 

• Publish and maintain content within SharePoint Online or HR knowledge base platforms 

• Actively manage dependencies and follow‑ups with stakeholders to keep content work moving forward 

 
What Success Looks Like 

• I‑9 remediation work completed accurately and on schedule 

• A reliable HR content inventory and clear visibility into gaps and priorities 

• Material improvement in the clarity, completeness, and consistency of employee‑facing HR content  

• Stakeholders experience a smooth, structured process for contributing content without having to “own” formatting or publishing details