Human Resources and Payroll Generalist

Human Resources and Payroll Generalist

Midland College | Midland, Texas

JOB SUMMARY

The Human Resources and Payroll Generalist supports the daily operations of the Human Resources and Payroll Department by processing personnel actions, maintaining employee and position records, supporting payroll activities, and ensuring the accuracy and integrity of HRIS data. This position assists employees and supervisors with personnel and payroll-related transactions while ensuring compliance with organizational policies and procedures.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture:

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College:

• A leadership team committed to action, collaboration, and continuous improvement.
• A Board of Trustees that values stewardship, innovation, and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

• Process and maintain Personnel Action Forms (PAFs) and related employment records in the HRIS and payroll systems
• Enter, update, and maintain employee information, including hires, transfers, promotions, salary changes, and separations
• Manage position control within the HRIS, including creating, modifying, and maintaining positions to ensure data accuracy and proper organizational alignment
• Review and audit employee and position data to identify and resolve discrepancies
• Assist with payroll administration by verifying personnel actions and ensuring payroll records are accurate and up to date
• Prepare and distribute HR and payroll reports, including staffing, position, and compliance reports
• Respond to employee and supervisor inquiries regarding HR, payroll, and personnel transactions
• Assist with audits, special projects, process improvements, and system testing as needed
• Perform other related duties as assigned

Required Qualifications:

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field; and one (1) year of progressively responsible experience in human resources, payroll, personnel administration, or a related field; or
• Three (3) years of directly related experience in human resources, payroll, personnel administration, or a related field in lieu of the educational requirement
• Ability to proficiently utilize Microsoft Office tools to create spreadsheets
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work in an environment with frequent interruptions and a high volume of activity
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field
• Experience working in higher education, government, public sector, or similarly complex organizational environments
• Experience with Human Resources Information Systems (HRIS), payroll systems, and position management processes
• Professional HR certification (SHRM-CP, PHR, or equivalent) is preferred

WORK ENVIRONMENT

• Typical office
• Business Hours
  • M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.
  • summer M-Th 7:30 a.m. – 5:30 pm
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll) 
• Occasional travel (less than 10%) for training or conferences

Physical Demands    

• Must be able to lift or move up to 25 pounds
• Must be able to sit or stand for long periods of time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Travel for training, meetings, and events both in and out of town may be required

Salary Range:  $48,401 - $49,127 annualized

BENEFITS: 

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.  

• medical, prescription, dental, and vision plans, FSA
• retirement savings programs
• tuition remission for employees
• generous paid time off including winter break   

To learn more go to: Midland College Benefits 

*eligibility may vary based on job classification

SECURITY SENSITIVITY 

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation. 

Special Instructions to Applicants  

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days. 

EEO Statement  

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.