Human Resources Assistant III

SUMMARY

Assist the Human Resources manager and other HR team members with planning and carrying out policies relating to all phases of human resources activity.

ESSENTIAL DUTIES/RESPONSIBILITIES

Assist with recruiting process.

Update and maintain various spreadsheets, ensuring data accuracy and integrity.

Maintain accurate and organized filing systems for confidential HR documents.

Calculate and process employee vacation payouts in accordance with company policies.

Enter and track vacation and sick time in online system.

Coordinate recognition program, ensuring timely and accurate distribution of awards.

Maintain and update the company's driver list ensuring compliance with company policies.

Respond promptly to employee requests.

Handle various administrative tasks, including PTO approvals, form processing, and document management.

Conduct new hire processes, including paperwork, and orientation to ensure a smooth transition for new employees and foster positive attitude toward company goals.

Assist in conducting comprehensive background checks for new hires to ensure alignment with company standards and regulatory requirements.

Assist in providing timely feedback to the hiring managers regarding the results of background checks.

Assist with termination procedures, ensure compliance with relevant regulations, track paperwork completion, and provide support to departing employees.

Assist in maintaining training records and documentation.

Assist in coordinating and facilitating the performance review process.

Assist in communicating with managers regarding training initiatives.

Assist in regularly auditing training documentation for compliance. 

Job Description

Enter training records into database and file paper copies.

Assist in annual HR audit processes.

Provide administrative support for HR projects and initiatives, as needed.

Assist with the open enrollment process.

Accurately input employee information into various HR systems and databases for governmental reporting purposes.

Assist in creating and generating HR reports, as needed.

Assist with company-wide training, as needed.

Become a member of the morale/outreach committee

Assist with coverage of reception area, when needed.

Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES

N/A

AS9100/ISO SPECIFIC DUTIES

Be familiar with and understand Atec Quality Policy and company objectives.

Understand required AS9100/ISO specific Procedures and Work Instructions.

Complete all records required by Procedures and Work Instructions.

Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).

Participate in AS9100/ISO training as required.

Cooperate with Auditors.

Report any deviations to appropriate area manager/supervisor. 

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree (B.A.) from four-year college or university; or a minimum of 3 - 4 years of administrative experience and/or training, preferably in human resources or an office setting; or combination of education and experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Ability to handle confidential information with discretion.

Ability to work independently and as part of a team.

Strong organizational skills and attention to detail.

Excellent interpersonal and communication skills.

CERTIFICATES, LICENSES, REGISTRATIONS

Professional Human Resources Certification or Society Professional Human Resources Certification preferred.

PHYSICAL DEMANDS

Employee is regularly required to talk, hear, walk. stand and sit.

WORK ENVIRONMENT

Noise level in the work environment is usually moderate.

Extended work hours and/or travel may occasionally be required.

www.Atec.com Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2643.