Human Resources Assistant

We are seeking a dependable, organized, professional, and detail-oriented Human Resources Assistant to support our daily HR operations. The ideal candidate will assist with recruitment, hiring, onboarding, employee records, payroll documentation, benefits administration, and general human resources functions.

The successful candidate must have excellent communication skills, strong organizational abilities, computer proficiency, and the ability to handle confidential employee information with professionalism and discretion.

Key Duties and Responsibilities

Recruitment and Hiring

• Assist with posting job openings on employment websites and recruitment platforms.
• Review incoming resumes and applications.
• Schedule interviews and communicate with potential candidates.
• Assist with the hiring and selection process.
• Contact applicants regarding interview schedules and employment opportunities.
• Prepare employment paperwork and hiring documentation.
• Conduct reference checks as authorized.

Employee Onboarding and Administration

• Assist with onboarding and orientation for new employees.
• Prepare new-hire paperwork and employment documents.
• Verify that required employee forms are completed and submitted.
• Maintain accurate and up-to-date employee personnel files.
• Assist employees with HR-related questions and requests.
• Track employee attendance, leave requests, and personnel changes.
• Assist with employee separations and exit documentation.

Payroll and Benefits Support

• Assist with collecting and organizing payroll information.
• Maintain accurate employee timekeeping and attendance records.
• Forward payroll changes and documentation to the appropriate personnel.
• Assist with benefits enrollment and employee benefits inquiries.
• Maintain records related to vacation, sick leave, and other employee benefits.
• Support payroll and benefits administration as assigned.

Employee Relations and HR Support

• Serve as a point of contact for routine employee inquiries.
• Assist with communicating company policies and procedures.
• Help coordinate employee meetings, training sessions, and company events.
• Maintain confidentiality when handling sensitive employee matters.
• Assist HR management with employee concerns and documentation.
• Support employee engagement and workplace initiatives.

Records Management and Compliance

• Maintain confidential electronic and physical employee files.
• Enter and update employee information in HR databases.
• Prepare HR reports, spreadsheets, and administrative documents.
• Assist with maintaining employment records and required documentation.
• Help ensure HR paperwork is completed and properly maintained.
• Support compliance with applicable employment laws and company policies.

General Administrative Duties

• Answer phone calls and respond to HR emails.
• Schedule meetings and maintain HR calendars.
• Prepare letters, memos, reports, and other correspondence.
• Organize, scan, file, and maintain HR documents.
• Assist with special projects and other administrative responsibilities as assigned.

Qualifications and Requirements

• High school diploma or equivalent required.
• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous HR or administrative experience preferred.
• Knowledge of basic human resources practices and procedures.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong data entry and recordkeeping skills.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of employment documentation and HR processes preferred.

Essential Skills

• Recruitment and candidate screening.
• Employee onboarding and orientation.
• Personnel file management.
• Payroll and benefits support.
• Data entry and recordkeeping.
• Employee communication and customer service.
• Microsoft Office proficiency.
• Organization and attention to detail.
• Problem-solving and multitasking.
• Confidentiality and professionalism.

Work Environment

This position operates in a professional office environment and requires regular computer use, telephone communication, document management, and interaction with employees, applicants, management, and outside vendors.

What We Offer

• Competitive pay.
• Paid training.
• Professional and supportive work environment.
• Opportunities for advancement.
• Career growth and development opportunities.

How to Apply

Interested and qualified candidates are encouraged to submit their resume for consideration.

We are looking for a motivated, dependable, and organized individual who is passionate about supporting employees, assisting with HR operations, and contributing to a positive workplace environment.