Human Resources Operations Coordinator

 At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Job Summary

The HR Operations Coordinator will be a vital member of our dynamic and well-respected firm, playing a crucial role in ensuring the successful delivery of our HR initiatives to team members across North America.  With the recent implementation of our HRIS system, the role has evolved to focus on maintaining data integrity, driving process improvements, and managing key processes related to the team member life cycle and payroll changes. Collaborating closely with local HR partners for support and execution, the HR Coordinator will contribute to the ongoing success of our HR function.

Responsibilities

• Collaborate with distributed, cross-functional teams to scope and drive project outcomes, fostering a highly collaborative approach.
• Take a lead role in the implementation of the firmwide HR platform (Elevate), focusing on ensuring data integrity, optimizing workflows, and documenting knowledge.
• Serve as a project manager for HR initiatives, including stakeholder management, time and data management, ROI analysis, and executive-level communications.
• Partner with the HR Leadership Team to integrate new entities and align their HR offerings with existing processes.
• Supports various HR disciplines with programmatic solutions within and accompanying the HR information system.
• Assist with auditing plan rates, team member documentation, post-enrollment accuracy, and firmwide communications during the annual open enrollment process.
• Contribute to the successful implementation of the annual performance management cycle, including preparations for annual increases and incentive pay.
• Act as a subject matter expert on HR analytics, providing support as needed and responding to ad hoc requests for HR data.
• Impact multiple stages of the HR lifecycle while collaborating closely with various stakeholders.

Qualifications and Experience

• Experience:
  • Minimum of 3 years’ experience as an HR Specialist, Generalist, or a similar role.
  • Bachelor's degree in business administration or related field.
• Skills:
  • Highly proficient in Microsoft Office Suite; Advanced excel skills a must, including the ability to prepare reports and communications suitable for an executive audience.
  • Excellent analytical skills and a proactive approach to problem solving.
  • Collaborative interpersonal skills, enabling effective collaboration with virtual teams.
  • Ability to manage change within a virtual environment
  • Superior verbal and written communication
  • Possess an ownership mindset and demonstrate precise problem-solving skills with exceptional attention to detail.
  • Display high energy, empathy, and a solution-oriented approach to problem-solving.
  • Comfortably navigate ambiguity and balance day-to-day responsibilities with future-oriented initiatives.
  • Exhibit self-directed project management skills, with the ability to prioritize and complete work independently while knowing when to seek assistance.

Location: Remote

Travel: None

Compensation & Benefits

The expected base salary range for this role is $55,000 - $65,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

About Us

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Third-Party Agency Notice
Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches. Unsolicited submissions will not be eligible for placement fees.