IP Patent and Trademark Docketing Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position may be filled in any of our U.S. offices.

General Description:

We are seeking an IP Patent and Trademark Docketing Specialist to join our team. The IP Patent and Trademark Docketing Specialist will be responsible for supporting attorneys and clients with patent and trademark prosecution activities, accurately reviewing correspondence, and entering case details and due dates into the firm’s docketing database. This role partners with the IP Docketing Manager to manage and docket a large patent and trademark portfolio utilizing internal and external resources. This position offers a hybrid schedule, providing flexibility to work both from home and in the office. In this hybrid position, you will have the opportunity to collaborate with colleagues both in person and virtually. The IP Patent and Trademark Docketing Specialist can be based within a reasonable commuting distance of any of our U.S. offices.

Key Responsibilities and Essential Job Functions:

• Follow firm procedures and risk management guidelines to perform a variety of complex duties.
• Analyze, review, and process all patent and trademark correspondence, both domestic and foreign, including PAIR, PCT, WIPO Mail, and all USPTO communications.
• Docket PAIR, PCT, WIPO, USPTO, and foreign patent and trademark mail in the docketing system.
• Modify, add, and maintain docket records.
• De-docket pertinent deadlines.
• Open new matters.
• Create, modify, and generate docket and status reports.
• Process incoming file transfers.
• Generate and monitor daily docket of deadlines to ensure compliance.
• Respond to various requests from Legal staff and other departments.
• Ensure accurate entry and date calculation of case information.
• Ensure completion and verification of daily USPTO, WIPO, and PCT submissions.
• Communicate with attorneys and staff regarding pending action items as needed, including the appropriate follow-up.
• Special projects and duties as assigned.

Required Skills:

• Working knowledge of patent and trademark docketing procedures, including USPTO, WIPO, PCT, PAIR Mail and foreign patent and trademark practices.
• Advanced knowledge of patent and trademark docketing processes acquired through training, education, and several years of work experience in the IP field.
• Ability to change and adapt to current and future responsibilities and circumstances.
• Ability to work well in a collaborative environment.
• Professional conduct, service-oriented attitude, and acute attention to detail.
• Strong oral and written communication skills.

Required Qualifications & Education:

• 3-6 years of patent and trademark docketing experience, preferably with CPI.
• Bachelor’s degree.

Preferred Qualifications & Education:

• Paralegal Certificate preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

This position may be filled in Washington, Illinois, District of Columbia , New York, Colorado or California. The base salary ranges for this position are listed below. These ranges may not be applicable to other locations.  An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

• Washington – $43.10 – $64.70/hr
• Illinois – $43.10 – $64.70/hr
• District of Columbia – $47.00 – $70.60/hr
• New York City – $47.00 – $70.60/hr
• New York State – $47.00 –$70.60/hr
• Colorado – $39.20 – $58.80/hr
• California – $47.00 – $70.60/hr

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.