IT Procurement and Contracts Analyst

The Sr. IT Procurement and Contracts role drives procurement strategies for Digital Services. This position is responsible for leading RFx initiatives, drafting and negotiating high-value contracts, ensuring optimal terms and conditions, Statements of Work, Order Forms and quotes working closely with the business and the vendors. This role over sees contract renewals and execution, maintaining precise and comprehensive contract and procurement records. The role manages vendor relationships to secure the best pricing and contracting outcomes. Work is performed with minimal supervision and rarely receives guidance.

Responsibilities

• Participate in developing and maintaining the overall purchasing process for Digital Services, to include POs/PRs, vendor quotes, acquisition of hardware/software/services, invoice routing for approvals and others as required.
• Administers financial arrangements with vendors to include billing, invoicing, performance/penalty adjustments and internal chargebacks, where appropriate.
• Draft and negotiate DS contracts, SOWs, order forms and/or quotes that align with business requirements and standards.
• Review DS contracts to ensure validity and enforceability.
• Resolve DS contract disputes while minimizing business risk.
• Manage DS contract execution and renewals, optimizing contract terms and conditions.
• Oversee the development and accuracy of Software Licensing and cloud subscription usage metrics to ensure compliance.
• Oversee the maintenance of DS contract and procurement records, ensuring regulatory compliance and providing audit assurance.
• Negotiate with vendors to secure advantageous terms and build strong long-term relationships.
• Provide solutions for procurement issues, balancing business needs and costs effectively.
• Foster and manage supplier relationships, ensuring the quality of goods and services provided.
• Flexibility to adapt and execute various additional assignments based on evolving needs.

Mentorship

• Provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Skills and Competencies

• Exceptional negotiation and drafting skills are required to handle contracts and vendor communications.
• Excellent problem-solving abilities for resolving contract disputes and procurement issues.
• Proficient in managing supplier relationships and resolving procurement issues.
• Demonstrated competence in procurement, with a focus on strategic sourcing and supplier relation-ship management.
• Ability to provide guidance to junior staff members and operate with limited supervision.
• Proficient ability to solve complex problems and manage large projects with minimal supervision.

Experience

• Typically, a minimum of 8 years of related procurement work experience or related is required.
• Prior experience leading large-scale RFP projects and making decisions at a strategic level.
• Experience in drafting, negotiating, and managing contracts and ability to redline all terms and conditions in an agreement and/or SOW.

Preferred Experience:

• Demonstrates a strong interest in advancing into a leadership or managerial role over time, with motivation to grow into management as part of long-term career development.

Education

• A degree in business administration or related field or equivalent experience is required.

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future. 

Location A:  $117,000 - $159,000

Location B: $128,000 - $175,000 

Location C: $140,000 - $191,000

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter. 

Benefits and Other Compensation:  We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits. 

About Brown and Caldwell 

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For 77 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com 

This position is subject to a pre-employment background check and a pre-employment drug test. 

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.   

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.