Support day-to-day studio operations: coordinate schedules, manage Notion documentation and templates, track deliverables and dashboards, prepare meeting rhythms and status reports, and help onboard hires while keeping cross-functional workflows moving.
The AI Studio at Vocal Media produces AI-generated social video at real scale, across reproductive health, climate, finance, politics, and culture. Behind every account that ships on time is a lot of quiet coordination: schedules, docs, handoffs, and systems that keep a fast-moving creative team in sync. That is where you come in.
We are looking for a Junior Program Manager to keep the AI Studio running day to day. You will work directly with our Program Manager to coordinate schedules, maintain our documentation and workflows in Notion, track deliverables across accounts, and keep the operation organized as we grow. This is a part-time role to start, built for someone early in their career who wants to grow into a full program management seat as the studio scales.
Responsibilities
- Keep production on schedule across multiple AI content accounts, tracking deliverables, deadlines, and handoffs
- Own the weekly rhythm: meeting prep, agendas, notes, and follow-ups, so nothing slips through the cracks
- Spot blockers early and help the team clear them before they turn into fire drills
- Keep projects moving between creative, automations, and client work
- Own and maintain the studio's Notion workspace: hubs, trackers, role docs, and the knowledge base
- Keep processes documented and current so the team always has one source of truth
- Build and refine templates, databases, and views that make the whole team faster
- Maintain trackers and dashboards for content output, account status, and team capacity
- Pull together clean status and performance summaries for leadership
- Keep the hiring, onboarding, and outreach trackers current
- Support onboarding for new hires and contractors: accounts, tools, access, and first-week setup
- Coordinate across creative, automations, and client teams to keep work flowing
- Take on additional project coordination as the studio grows
Program Coordination and Operations
Documentation and Systems (Notion)
Tracking and Reporting
Team and Cross-Functional Support
What We Are Looking For
- Early in your career and genuinely excited about AI, media, and how content gets made at scale
- Highly organized and detail-oriented, and calm when there are a lot of moving parts
- Fluent in Notion, or a fast learner who likes building clean systems
- A strong written communicator who can keep a remote, async team aligned
- Self-motivated and reliable, the person who closes the loop without being asked
- Interest in progressive issues, social justice, or advocacy is a plus
- Exposure to social media, content production, or AI tools is a bonus, not a requirement
- Must be based in the United States
What You Will Gain
- A front-row seat to how a high-volume AI content studio actually runs
- Direct mentorship from our Program Manager and AI Studio leadership
- Room to grow into a full Program Manager role as the studio expands
- Hands-on experience with the tools and systems behind modern AI content operations
Benefits
- Health insurance covered at 90% for full time employees; Dental and Vision available
- Unlimited PTO and sick leave
- 401(k) plan & company contribution
Vocal Media is committed to developing leaders, policies, and a team culture that embraces diversity and enhances equity. We believe that differences in backgrounds, experiences, and identities lead to healthier organizations and stronger teams. We recognize that our success requires commitment to obtaining and retaining a diverse staff that provides the highest quality services to our clients and creators. Vocal is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity, or disability, or any other legally protected basis. Vocal is committed to providing accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. Vocal will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.
Similar Jobs
Financial Services
Manage a portfolio of 100-130 small business clients, deliver tailored business banking and cash-management solutions, identify credit opportunities up to ~$500K, cultivate new client relationships through in-person meetings, collaborate with internal partners, and follow risk-management and regulatory protocols.
Top Skills:
ExcelMicrosoft OutlookMicrosoft PowerpointMicrosoft WordMS Office
Artificial Intelligence • Fintech • Insurance • Marketing Tech • Software • Analytics
Handle inbound and warm sales leads remotely, consult customers on insurance needs, recommend Property & Casualty coverages, close policies, complete paid training and obtain required license, and meet schedule and performance expectations.
Top Skills:
PcWired High-Speed Internet (100 Mbps Download / 20 Mbps Upload)
Artificial Intelligence • Big Data • Healthtech • Information Technology • Machine Learning • Software • Analytics
Design, build, and support HL7 v2.x interfaces using InterSystems Ensemble/IRIS and Epic Bridges. Translate clinical requirements into mappings, perform Epic-side builds, troubleshoot production interface failures, monitor queues, support Epic upgrades, and ensure HIPAA-compliant data exchange in a 24x7 healthcare environment.
Top Skills:
AdtDftEpicEpic BridgesHl7 V2.XIntersystems EnsembleIntersystems IrisOrmOruSiu
What you need to know about the Austin Tech Scene
Austin has a diverse and thriving tech ecosystem thanks to home-grown companies like Dell and major campuses for IBM, AMD and Apple. The state’s flagship university, the University of Texas at Austin, is known for its engineering school, and the city is known for its annual South by Southwest tech and media conference. Austin’s tech scene spans many verticals, but it’s particularly known for hardware, including semiconductors, as well as AI, biotechnology and cloud computing. And its food and music scene, low taxes and favorable climate has made the city a destination for tech workers from across the country.
Key Facts About Austin Tech
- Number of Tech Workers: 180,500; 13.7% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Dell, IBM, AMD, Apple, Alphabet
- Key Industries: Artificial intelligence, hardware, cloud computing, software, healthtech
- Funding Landscape: $4.5 billion in VC funding in 2024 (Pitchbook)
- Notable Investors: Live Oak Ventures, Austin Ventures, Hinge Capital, Gigafund, KdT Ventures, Next Coast Ventures, Silverton Partners
- Research Centers and Universities: University of Texas, Southwestern University, Texas State University, Center for Complex Quantum Systems, Oden Institute for Computational Engineering and Sciences, Texas Advanced Computing Center
