Legal Administrative Assistant (Hybrid – Garden City, NY)

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

Join our dynamic insurance defense legal team as a Counsel Support Associate supporting Bodily Injury (BI) matters. In this role, you'll provide essential administrative support to Client Legal Services Attorneys handling BI claims, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation.

Key Responsibilities

• Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence related to Bodily Injury (BI) cases using the case management system.

• Case Lifecycle Coordination: From the time a BI lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure.

• Calendar Management: Track trial, arbitration, and mediation dates for BI matters, ensuring timely follow-ups and accurate notifications.

• Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel regarding BI cases via phone, email, and written correspondence—strong people skills are a must.

• Administrative Support: Perform mail processing, handling, scanning, and filing; manage daily administrative duties both in-office and remotely with a high level of organization and attention to detail, particularly in support of BI casework.

• Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System for BI litigation matters.

• Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.

Minimum Qualifications:

• High School diploma or GED required.

• Legal administrative support experience in a civil law setting is beneficial but not required. Exposure to a legal office environment is helpful. Candidates with transferable skills and a strong interest in legal administrative work—particularly in Bodily Injury litigation—are encouraged to apply.

• Exceptionally organized and task oriented.

• Strong communication and interpersonal skills, both written and verbal.

• Comfortable handling sensitive information.

• Proficient in Microsoft Office and open to learning new legal systems.

• Ability to attend the Garden City, NY office 2–3 days per week. Candidates must be located within surrounding counties to support regular in-office attendance.

Supervisory Responsibilities

• This role does not include supervisory duties.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.

• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our diverse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.

• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.

• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.

• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This diversity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

#LI-AT2

Skills

Adaptability, Collaborating, Collaboration, Communication, Confidentiality, Critical Thinking, Detail-Oriented, Mail Handling, Microsoft Office 365, Organizing, Problem Solving, Teamwork, Time Management

Compensation

Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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