Office Operations Supervisor

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world?  At OneDigital, we are on a mission to help people do their best work and live their best lives.  From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

We understand that pursuing a new job is a big deal.  Maybe you’re afraid you won’t fit in.  Well, here’s the good news.  For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

Our Newest Opportunity: 

Our Opportunity

The Office Operations Supervisor provides high-level on-site administrative and operational support to senior leaders while overseeing critical office administration functions across multiple worksites.

This role ensures smooth day-to-day executive support, consistent office operations standards, and reliable vendor and equipment management across the organization. The ideal candidate is proactive, highly organized, and experienced in supporting executives while coordinating multi-site administrative needs.

This is a full-time, onsite position. It is based in our regional office in Rockwall, TX.

Typical work hours are 8:00am-5pm, M-F.

Key Responsibilities

Executive Leadership On-Site Office Support

• Provide direct administrative support to on-site executive leaders.
• Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Manage executive meal planning, catering needs, and on-site meeting logistics.
• Support on-site events, leadership meetings, and team gatherings, ensuring seamless end-to-end execution.
• Serve as the primary contact for executive scheduling, visitor coordination, and day-of meeting support.

Office Administrative Operations

• Maintain and update office-level administration data across multiple worksites, ensuring accuracy and consistency.
• Oversee outsourced mail operations across all locations, including vendor coordination, SLA tracking, and issue escalation.
• Manage and maintain a centralized register of all leased office equipment (e.g., copiers, postage machines, printers) used by front office teams across all worksites.
• Partner with front office administrators to ensure equipment is distributed, serviced, and inventoried appropriately.

Vendor & Supply Chain Management

• Serve as the Managing Point of Contact (MPOC) for office supply vendors when billing or payment issues arise, including liaising with Accounts Payable to resolve outstanding invoices.
• Facilitate the setup of new acquisition offices with approved vendor accounts, including Staples, Amazon Business, and other office supply partners.
• Ensure all sites have proper access, purchasing permissions, and training for supply ordering processes.
• Monitor supply ordering trends to ensure cost-effectiveness and policy compliance.

Acquisition Integration Support

• Lead administrative onboarding for newly acquired offices, ensuring alignment with company standards for supplies, equipment, ordering accounts, mail processes, and administrative tools.
• Provide guidance to new front office staff on administrative workflows, expectations, and vendor relationships.

Requirements

Education & Experience

• High School Diploma or GED
• Some College or Administration Degree / Certification
• Navan for organizing travel & expense reimbursement
• 4+ years of experience in executive support, office management, or multi-site administrative operations.
• Demonstrated experience supporting senior leaders in an on-site capacity.

Knowledge/Skills/Abilities

• Strong organizational, prioritization, and problem-solving skills.
• Exceptional communication skills with the ability to work across departments and with external vendors.
• Proficiency with Microsoft 365 (Word, Excel, Copilot), office supply ordering platforms (Staples, Amazon Business), and equipment tracking tools.
• Bi-lingual preferred (Spanish speaking)

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.
To learn more, visit: www.onedigital.com/careers

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

 OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!