The Onboarding & Candidate Experience Specialist coordinates the onboarding process, communicates with new hires, and ensures compliance with regulations while improving the overall candidate experience.
Onboarding & Candidate Experience Specialist | $40,000–$50,000
Create first impressions that last. Build experiences that matter.
At a Glance- Salary: $40,000–$50,000 annually
- Full-time
- Remote or hybrid (CT/MA)
- HR support role
This role sits at the heart of the hiring experience. You won’t just “process onboarding” ~ you’ll shape how every new hire experiences Proven from their offer acceptance to their first day.
You’ll partner closely with Recruiting and HR to create a smooth, organized, and genuinely welcoming experience that reflects who we are as a team. This is also a great opportunity for someone looking to grow into broader HR or Talent Acquisition responsibilities over time.
What You’ll Do- Coordinate onboarding from offer acceptance through start date
- Send and track completion of new hire packets and documentation
- Initiate and monitor background checks and pre-employment requirements
- Communicate clearly and consistently with new hires to guide next steps
- Partner with Talent Acquisition and HR to support hiring workflows
- Track onboarding progress and follow up to ensure timelines are met
- Maintain accurate records in Paycom and Google Workspace
- Support employee referral tracking and related processes
- Ensure compliance with all onboarding requirements and regulations
- Identify opportunities to improve onboarding efficiency and candidate experience
- High School Diploma or equivalent required
- 3+ years of administrative or office experience
- 1+ year of onboarding or recruiting experience
- Strong organization and ability to manage multiple priorities
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Ability to work independently in a remote environment
- Experience with Google Workspace and ATS systems (Paycom preferred)
- Day-one medical, dental, vision, and life insurance
- Employer-funded medical debit card
- 401(k) program
- Employee Assistance Program (EAP)
- Flexible PTO and paid holidays
- Opportunities for growth within HR and Talent Acquisition
If you’re someone who values organization, communication, and creating a great first experience for others, we’d love to connect.
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