Assist Payroll Manager with bi-weekly payroll processing, off-cycle payments, leave and benefit accounting in UKG Ready, resolve payroll discrepancies, maintain payroll documentation, support year-end tasks, enter journal entries, liaise with vendors, and provide customer service to employees and leaders.
The ALS Association is the largest ALS organization in the world. The ALS Association funds global research collaborations, assists people with ALS and their families through its nationwide network of care and certified clinical care centers, and advocates for better public policies for people with ALS. The mission of the ALS Association is to make ALS livable and cure it. For more information about the ALS Association, visit our website at www.als.org
POSITION SUMMARY:
Under the general direction of the Payroll Manager, the Payroll Administrator performs a variety of complex duties and is responsible for assisting with the timely and accurate preparation, processing, and distribution of the payroll in accordance with established association procedures. This position requires high level analytical and communication skills and the aptitude to perform complex and confidential duties within the Payroll Department. The Payroll Administrator will provide a high level of customer service to both internal and external customers and third-party vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under the general direction of the Payroll Manager, the Payroll Administrator performs a variety of complex duties and is responsible for assisting with the timely and accurate preparation, processing, and distribution of the payroll in accordance with established association procedures. This position requires high level analytical and communication skills and the aptitude to perform complex and confidential duties within the Payroll Department. The Payroll Administrator will provide a high level of customer service to both internal and external customers and third-party vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Performs all payroll functions to ensure accurate, timely and efficient processing, calculation, and payment of the bi-weekly payroll.
- Process off-cycle payments according to company policy and federal and state regulations.
- Process leave of absences and accurately account for FMLA or STD within UKG.
- Researches, analyzes, and resolves payroll related issues, questions, and discrepancies. Manages inquiries, payroll adjustments, and requests. Collaborate with multiple departments for problem resolution to payroll issues.
- Reviews exception and audit reports in UKG Ready to ensure employees are compensated accurately and according to policy. Communicate with managers and employees regarding timecard issues.
- Reviews benefit elections to ensure employee selections are accurately represented in payroll. Troubleshoot and research deductions discrepancies where needed.
- Maintain an understanding of payroll wage and hour laws, federal and state tax laws, as well as familiarity with all types of pre- and post-tax benefits, 401K/403B, and leave of absence rules and regulations.
- Creates and maintains documentation of payroll process and procedures.
- Support testing for upgrades and new releases for the payroll system.
- Participates in all year-end activities including reconciliations and ensures that year-end tax forms are accurate and issued in a timely manner.
- Responsible for the completion of pay period and monthly reporting including entering journal entries in the general ledger.
- Must be familiar with electronic timecard systems and processes. Provides instruction and reports to colleagues and leaders.
- Responsible for processing new hires, terminations, and all company deductions in UKG Ready.
- Serve as liaison to third party vendors to ensure seamless process delivery of payroll settlement, taxes, and benefits.
- Provide excellent customer service by responding to employee and leadership inquiries on payroll issues in a timely manner.
- Assists with special projects and other tasks assigned.
QUALIFICATIONS:
- Bachelor’s degree or 2-3 years’ experience is required.
- Experience in non-profit and UKG Ready is a plus.
- Proficient with Microsoft Office, especially Excel, and must be able to create formulas.
- Must be able to manage sensitive information confidentially.
- Excellent written and verbal communication skills and is able to communicate effectively.
- Build and maintain internal and external relationships.
- Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
PAY TRANSPARENCY:
The ALS Association's pay range for this position is $62,000 - $68,000 annually.
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