Payroll Analyst

Flock Safety is the leading safety technology platform, helping communities thrive by taking a proactive approach to crime prevention and security. Our hardware and software suite connects cities, law enforcement, businesses, schools, and neighborhoods in a nationwide public-private safety network. Trusted by over 5,000 communities, 4,500 law enforcement agencies, and 1,000 businesses, Flock delivers real-time intelligence while prioritizing privacy and responsible innovation.

We’re a high-performance, low-ego team driven by urgency, collaboration, and bold thinking. Working at Flock means tackling big challenges, moving fast, and continuously improving. It’s intense but deeply rewarding for those who want to make an impact.

With nearly $700M in venture funding and a $7.5B valuation, we’re scaling intentionally and seeking top talent to help build the impossible. If you value teamwork, ownership, and solving tough problems, Flock could be the place for you.

Flock is seeking a detail-oriented and experienced Payroll Analyst to be a critical member of our growing Finance team. Reporting to the Payroll Manager, the Analyst will perform complex administrative and accounting duties necessary to prepare multi-state payroll for over 1700 employees, encompassing Exempt, Salaried Non-Exempt, and Non-Exempt employee types.

You will leverage their comprehensive payroll expertise to ensure compliance with company policy, federal, state, and local payroll tax regulations, while utilizing the Rippling HRIS and Payroll Processing platform. This role demands exceptional accuracy, initiative, and the ability to meet strict deadlines in a fast-paced, high-growth environment.

Key responsibilities:

• Process high-volume, multi-frequency (Weekly, Bi-weekly, and Semi-monthly) multi-state payroll for over 1700 Exempt, Salaried Non-Exempt, and Non-Exempt employees, including complex Equity/Stock transactions and special payments (commissions, bonuses, relocations).

• Act as the subject matter expert for the Rippling HRIS and Payroll Processing system, utilizing it to ensure data integrity, system maintenance, and efficient payroll processing.

• Perform thorough pre-transmission and post-transmission payroll auditing and reconciliation to proactively identify and resolve discrepancies, ensuring absolute accuracy and compliance.

• Ensure strict compliance with all federal, state, and local payroll laws, including managing tax notifications, resolving discrepancies with Rippling support, and assisting with quarterly and year-end tax filings and W2 generation.

• Prepare and submit specialized compliance documentation, including certified payroll reports and prevailing wage documentation for specific project and government contract requirements.

• Manage, review, and initiate the accurate deduction and remittance of employee benefit contributions, including 401(k) and FSA plans.

• Support the financial close process by providing timely payroll entries into the General Ledger (GL) and maintaining required internal payroll reconciliations and schedules.

• Generate detailed payroll reports for critical requirements such as 401(k) audits, Workers Comp census, SOC1 documentation, and other ad-hoc audit and project requests.

• Manage the dedicated Payroll inbox, providing timely, professional, and confidential support to all employee inquiries regarding paychecks, deductions, and tax matters.

• Handle special projects and provide cross-functional backup support for the Finance/Accounting team as needed.

• Bachelor’s degree in Accounting, Finance, or other related fields.

• 5+ years of progressive payroll experience supporting organizations with 500+ employees; or equivalent combination of education and experience.

• Comprehensive and hands-on experience with Rippling HRIS and Payroll Processing is required (be sure to state this on your resume!).

• Demonstrated experience managing multi-state payroll for a mix of Exempt, Salaried Non-Exempt, and Non-Exempt employees.

• Detailed knowledge of payroll compliance and a strong working knowledge of federal and state employment laws/regulations.

• Must be highly proficient in the use of a spreadsheet program (MS Excel and/or Google Sheets) for data analysis, reconciliation, and reporting (VLOOKUPs, Pivot Tables)

• Excellent organizational skills, with meticulous attention to detail and accuracy.

• Strong verbal and written communication and interpersonal skills to effectively interact with employees and cross-functional partners.

• Exceptional ability to maintain strict confidentiality and ensure the privacy of all payroll and employee data.

• Proven ability to work independently, exercise good judgment and decision-making skills, and effectively manage time under the pressure of non-negotiable deadlines.

• Ability to work both independently and collaboratively as part of a team, taking on new tasks with various levels of difficulty in a fast-paced environment.

Feeling uneasy that you haven’t ticked every box? That’s okay; we’ve felt that way too. Studies have shown women and minorities are less likely to apply unless they meet all qualifications. We encourage you to break the status quo and apply to roles that would make you excited to come to work every day.

We are a results-oriented culture and believe job descriptions are a thing of the past. We prescribe to 90 day plans and believe that good days lead to good weeks, which lead to good months. This serves as a preview of the 90-day plan you will receive if you were to be hired in this role at Flock Safety.

The First 30 Days

• Establish Relationships and Process Understanding for Flock Payroll

• Fully understand the current Payroll Processing Process and begin to own the tracking for a future pay period

The First 60 Days

• You are independently processing the Payroll Processing for Exempt, Nonexempt, Hourly, and Last Day Payrolls

• You have completed an audit of Rippling Payroll Setup and identified any updates required

• You are the primary contact for all payroll and tax related notices

90 Days & Beyond

• Fully manage the 2024 W2 Reviews

• You have provided proposals for any process updates to promote efficiencies within Payroll processing

We’re building the impossible, together. To drive innovation through in-person collaboration, we’re prioritizing candidates in our key hubs: Atlanta, Austin, Boston, Chicago, Denver, Los Angeles, New York City, and San Francisco. While we value the energy of our hub communities, we embrace remote work and welcome applications from exceptional talent across the United States.

The salary range for this role is $90,000 - $110,000, as well as Flock Safety stock options. Where you fall within the compensation range is based on how well you demonstrate the competencies required for the role, along with years of directly related experience. Due to typically reserving the upper half of our compensation bands for internal growth, you can expect a starting compensation around the midpoint of the posted salary band. During the first interview with one of our recruiters, they can further clarify the exact starting salary.

🌴Flexible PTO: We seriously mean it, plus 11 company holidays.

⚕️Fully-paid health benefits plan for employees: including Medical, Dental, and Vision and an HSA match. 

👪Family Leave: All employees receive 12 weeks of 100% paid parental leave. Birthing parents are eligible for an additional 6-8 weeks of physical recovery time.

🍼Fertility & Family Benefits: We have partnered with Maven, a complete digital health benefit for starting and raising a family. Flock will provide a $50,000-lifetime maximum benefit related to eligible adoption, surrogacy, or fertility expenses.

🧠Spring Health: Spring Health offers a variety of mental health benefits, including therapy, coaching, medication management, and digital tools, all tailored to each individual's needs.

💖Caregiver Support: We have partnered with Cariloop to provide our employees with caregiver support 

💸Carta Tax Advisor: Employees receive 1:1 sessions with Equity Tax Advisors who can address individual grants, model tax scenarios, and answer general questions. 

💚ERGs: We want all employees to thrive and feel like they belong at Flock. We offer four ERGs today - Women of Flock, Flock Proud, LEOs and Melanin Motion. If you are interested in talking to a representative from one of these, please let your recruiter know.

💻WFH Stipend: $150 per month to cover the costs of working from home.

📚Productivity Stipend: $300 per year to use on Audible, Calm, Masterclass, Duolingo, Grammarly and so much more.

🏠Home Office Stipend: A one-time $750 to help you create your dream office.

Flock is an equal opportunity employer. We celebrate diverse backgrounds and thoughts and welcome everyone to apply for employment with us. We are committed to fostering an environment that is inclusive, transparent, and collaborative. Mutual respect is central to how Flock operates, and we believe the best solutions come from diverse perspectives, experiences, and skills. We embrace our differences and know that we are stronger working together.

If you need assistance or an accommodation due to a disability, please email us at [email protected]. This information will be treated as confidential and used only to determine an appropriate accommodation for the interview process.

At Flock Safety, we compensate our employees fairly for their work. Base salary is determined by job-related experience, education/training, as well as market indicators. The range above is representative of base salary only and does not include equity, sales bonus plans (when applicable) and benefits. This range may be modified in the future. This job posting may span more than one career level.