Payroll and HR Assistant (Rippling Administrator)

Job Description:
The Payroll and HR Operations Assistant is responsible for managing weekly payroll processing in Rippling and supporting core HR administrative functions. This role ensures employee timesheets are reviewed accurately, hours are entered properly, payroll issues are resolved in a timely manner, and employee records remain current and compliant. The ideal candidate is detail-oriented, organized, and comfortable working directly with employees and managers to address payroll and HR-related questions.

Key Responsibilities:

• Process weekly payroll in Rippling with accuracy and timeliness
• Review and verify employee timesheets to ensure hours are submitted correctly and approved as required
• Check regular hours, overtime, PTO, sick leave, holiday time, missed punches, and other payroll-related entries for accuracy
• Follow up with employees and supervisors regarding missing hours, incorrect entries, unapproved timecards, or payroll discrepancies
• Work directly with employees to resolve payroll issues, timekeeping questions, and HR-related concerns
• Assist with employee onboarding and offboarding in Rippling, including entering employee information, collecting required documents, and ensuring system setup is complete
• Maintain accurate employee records, including pay rates, deductions, status changes, and personal information updates
• Support benefits administration and employee changes related to payroll deductions and eligibility
• Help ensure compliance with company policies, payroll procedures, and applicable labor requirements
• Generate payroll and HR reports as needed for management, accounting, and operations
• Assist with document management, personnel files, and general HR administrative support
• Support workflow management in Rippling, including payroll approvals, employee changes, and system notifications

Qualifications:

• 2+ years of experience in payroll, HR administration, or payroll/HR support
• Experience processing payroll in Rippling strongly preferred
• Strong understanding of timekeeping, payroll review, and employee record administration
• Ability to identify errors in timesheets, pay data, and employee records before payroll is processed
• Strong communication skills and ability to work directly with employees to resolve issues professionally
• High attention to detail and ability to manage confidential information
• Proficiency in Microsoft Products
• Strong organizational skills and ability to meet recurring weekly deadlines

Preferred Qualifications:

• Experience with weekly payroll cycles
• Familiarity with PTO tracking, benefits deductions, and employee onboarding workflows
• Experience supporting a multi-state workforce