Manages multi-state payroll and employee benefits across multiple corporate entities. Processes payroll, deductions, garnishments, taxes, commissions, adjustments, journal entries, and benefit enrollments. Maintains ADP Workforce Now and employee records, coordinates with vendors and auditors, generates HR reports, handles payroll discrepancies, and supports compliance with employment laws. Also administers PTO, compensation changes, onboarding, open enrollment, and related HR processes.
The Payroll & Benefits Administrator will be responsible for managing the day-to-day payroll operations and benefits for multiple corporate entities and multiple states of the organization and ensuring payroll transactions are processed in a timely and accurate manner. The Payroll & Benefits Administrator will have a strong attention to detail, an analytical mindset, and the ability to accurately calculate and process payroll. The Payroll & Benefits Administrator has demonstrated prior experience in a similar role in a multi-site/multi-state environment. They will work in an incredibly lean and results-oriented environment with a highly visible role and direct interaction with members of the Company’s C level as well as floor management members.
Duties and Responsibilities:
- Process payroll and reconcile final payroll before distribution including commissions, various tax and benefit deductions, payroll adjustments, garnishments and process monthly payroll journal entries
- Analyzes and maintains the Human Resources Information System (HRIS), ADP including maintaining employee data.
- Processes payroll transactions (e.g., new hires, terminations, timekeeping, salaries, incentives, benefits, 401(k) funding and loans, garnishments, deductions, taxes, and third-party payments) on a bi weekly basis.
- Serves as liaison with internal HR and Finance team members, external auditors, services providers, and associates.
- Administer employee benefits programs including group medical, dental, vision, group life, FSA, worker's compensation and supply employees with manuals, booklets, forms, provider summary plan descriptions
- Ensure accuracy of all benefit enrollments, life status changes, merit raises, salary changes, garnishments, cobra, severance, and other changes are updated in the HR system
- Supports benefit enrollment initiatives, ensures employee records are accurate and data transmits properly to service providers.
- Maintains employee benefits data in the human resources information system and coordinates the transfer of data to external vendors, plan providers and auditors.
- Collaborates in the development of key HR/business processes using HR systems (onboarding, open enrollment, performance management, salary administration, etc.)
- Generates reporting as necessary; includes Headcount, PTO, Time & Attendance, overtime, etc.
- Conducts research and analysis of organizational trends including review of reports and metrics from the organization's human resource information system (HRIS).
- Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations and recommends best practices; reviews and modifies policies and practices to maintain compliance.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in payroll administration and employment law; applies this knowledge to communicate changes in policy, practice, and resources to upper management.
- Manage the company PTO program, process compensation changes, direct deposits, vacation and holiday pay, enter new hires, and other adjustments
- Handle payroll discrepancies and respond to employee inquiries
- Other duties as assigned by Manager.
Experience & Qualifications
Required
- 5+ years of experience in Payroll, with a deep understanding of compliance and benefits.
- Must be proficient with ADP Workforce Now
- Knowledge of federal and state regulations related to payroll and benefits.
- Bilingual/Spanish
- High competency with MS Excel, MS PowerPoint, MS Share Point, and strong overall computer skills.
- Must have excellent written and verbal communication skills.
- Must possess a high level of ethics and integrity.
- Attention to detail and a high level of accuracy.
- Excellent time management and prioritization skills.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members across the organization.
- Must be able to tolerate working in a fast-paced environment.
- Must be able to work flexible hours depending on business demands.
Preferred
- Knowledge of accounting legislation and regulations
- Manufacturing background.
Education
- Bachelor's degree in Accounting, Finance, or related field or relevant experience may be substituted for education on a year per year basis.
Equal Opportunity Employer Statement
The Marco Group is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate against any applicant or employee based on race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected status.
We believe that a diverse team strengthens our organization and enhances our ability to serve our clients and communities. All qualified applicants will receive consideration for employment without regard to any protected characteristic in accordance with applicable federal, state, and local laws.
Charta Group Inc. Austin, Texas, USA Office
Austin, TX, United States
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