Provide administrative support across People Ops: schedule interviews, coordinate onboarding/offboarding, maintain HRIS records, assist benefits administration, track people data and compliance (I-9s, training), respond to employee inquiries, partner with onsite staff, and support ad hoc People projects and process improvements.
Kodiak Robotics, Inc. was founded in 2018 and has become a leader in autonomous ground transportation committed to a safer and more efficient future for all. The company has developed an artificial intelligence (AI) powered technology stack purpose-built for commercial trucking and the public sector. The company delivers freight daily for its customers across the southern United States using its autonomous technology. In 2024, Kodiak became the first known company to publicly announce delivering a driverless semi-truck to a customer. Kodiak is also leveraging its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.
In this role, you will:
- Provide administrative support across key People Ops functions including interview scheduling, onboarding, offboarding, benefits, and compliance
- Coordinate new hire onboarding logistics including background checks, Day 1 setup, and orientation scheduling
- Maintain and update employee records in our HRIS and other systems, ensuring accuracy and confidentiality
- Partner closely with the Office Assistant at our shop in West Texas to coordinate People Ops efforts
- Serve as the first point of contact for employee inquiries related to policies, benefits, and systems
- Assist with benefits administration, including enrollments, changes, and Open Enrollment preparation
- Help track and report on people data (headcount, org changes, etc.)
- Support the team with compliance tracking and audits, including I-9s and training requirements
- Pitch in on ad hoc People projects, team initiatives, and process improvement efforts
What you’ll bring:
- Strong organizational skills and attention to detail
- Excellent written and verbal communication
- High level of discretion and professionalism with sensitive information
- Proficient in Google Workspace (Docs, Sheets, etc.); familiarity with HRIS is a plus
- Comfortable juggling multiple tasks and shifting priorities
- Eager to grow in the HR/People field and learn from a collaborative team
- Prior administrative or HR/People Operations experience preferred (internships or relevant coursework okay)
What we offer:
- Competitive compensation package including equity and annual bonuses
- Excellent Medical, Dental, and Vision plans through Cigna, and Guardian (including a medical plan with infertility benefits)
- Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
- Long Term Disability, Short Term Disability, Life Insurance
- Wellbeing Benefits - Headspace, One Medical, Wellhub, Spring Health
- Fidelity 401(k)
- Commuter, FSA, Dependent Care FSA, HSA
- Various incentive programs (referral bonuses, patent bonuses, etc.)
At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law.
In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate’s residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate’s residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak’s sole discretion, or, as an alternative, opt not to proceed with the candidate’s application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.
We use a third-party AI tool (Endorsed) to assist in the initial screening of applications. As part of the evaluation process, we provide Endorsed with job requirements and candidate-submitted applications. Final hiring decisions are made by our human recruitment team, and no automated system makes the ultimate decision regarding hiring. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. We began using Endorsed on January 1, 2026. You can review the independent bias audit report covering our use of Endorsed [here](https://endorsed.com/local-law-144). By submitting your application, you acknowledge that your application may be processed by AI systems as part of the screening and selection process. If you have any questions or would like to request a separate review of your application, please contact [email protected] with "Separate Review Request" in the email subject line.
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