Planning & Operations Senior Specialist - Marketing (625)

Purpose of the role

• Project and calendar management: Maintain the master marketing calendar and proactively follow up with internal and external stakeholders to ensure all deadlines are met. Collect and consolidate relevant information and share updates with the broader Marketing team to keep everyone informed and aligned.
• Marketing asset management: Support and maintain the company's internal platform by liaising with IT and creative agencies. Manage the production and distribution of the monthly newsletter and perform regular audits to ensure asset accuracy and compliance.
• Coupon program coordination: Partner with cross-functional teams to oversee the entire coupon lifecycle, including scheduling, setup, tracking, and billing.
• Cross-portfolio document preparation: Create and update a range of marketing materials, including quarterly sell sheets, innovation packets, and market investment summaries, to support the broader marketing team.
• Performance reporting: Compile monthly usage reports for marketing assets and provide actionable insights and recommendations to improve visibility and usage.

Skills, Knowledge and Expertise

• Bachelor's degree or higher.
• 6+ years of proven experience in a business, marketing, or project management role.
• Demonstrated experience in managing multiple projects simultaneously, with a strong focus on organization and attention to detail.
• Excellent verbal and written communication skills, with the ability to build and maintain strong working relationships.
• A proactive and persistent approach to follow-ups and stakeholder management.
• Hybrid working; 3 days a week in NYC office.

Benefits

• Benefits: Medical, Dental, Vision, 401(k) match, and cell phone reimbursement.
• Work Environment: Hybrid - 3 days/week in office
• Perks: Generous PTO, volunteer days, professional development opportunities, and employee reward and recognition programs.
• Career Growth: Work with some of the biggest brands and collaborate with a global team of experts.

About
As a next-generation brand activation agency, adm Indicia's purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase​. Everything we do is optimised through leading strategic capability and actioned through executional excellence.We transform marketing compromise into a powerful co-promise, creating and activating meaningful brand experiences that drive ROI. Brands have had to juggle multiple agencies, struggle to see value in ever-increasing customer data, and deliver disconnected digital and physical experiences – just some of the compromise frustrating marketing for too long. With joined-up strategy, execution and seamless activation, our combined expertise means we can help brands deliver impact through every stage of the customer journey.Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe.