Pre-employment Coordinator

In this role, the Pre-Employment Coordinator will provide critical support to an international team of Talent Acquisition, Human Resources and Security team members.  In this role, you will use your administrative, customer service and coordination skills to process the pre-employment actions for our candidates.  The goal of our Pre-Employment team is to provide a world class experience to all of our candidates while following company policies, procedures and team guidelines. 

As a Pre-Employment Coordinator with Amentum, you will provide a wide range of support including but not limited to:

• Processing candidates compliantly and tracking candidate activity through Amentum’s Talent Acquisition and Security processes and systems (Workday and TrackVia) including initiating background checks, drug screens, collaborating with Security regarding security clearance processing, issuing new hire notifications, and ensuring the completeness and accuracy of data in our systems of record

• Liaising with other functional departments including Security, HR, and Operations to ensure all pre-employment requirements are met as expeditiously as possible

• Independently managing a high volume of new hires’ activities

• Follow complex workflows applying standard operating procedures and policies to ensure a consistent application of Company Policies and Procedures, legal compliance, and contract specific requirements

• Documents actions and outcomes in multiple systems working within established Service Level Agreements

• Develop an understanding of the business and organization structure, aligning requests to TA objectives

• Perform other qualified duties as assigned

• Assisting with various Talent Acquisition and Security projects as needed

Minimum Requirements:

• Three years of related experience plus High School diploma.

• English language proficiency required.

• Customer service oriented; helpful, patient, honest and transparent with strong attention to detail.

• Effective communicator; clearly outlines expectations and respectfully holds people accountable.

• Able to effectively multi-task and balance several priorities simultaneously.

• Ability to handle confidential information appropriately.

• Proficient in Microsoft Office suite, including Outlook, Excel and Teams; SharePoint skills are a plus.

• Proactive self-starter able to engage candidates, anticipate and preemptively critically think and solve issues that arise.

• Work Environment: The expectation of working in a hybrid environment is that you are able to meet all SLA requirements and standards within the designated business hours of operation and you are effectively able to manage your workload, communication and completion of tasks with minimal oversight.  It is vital that as a member of this team, you establish a trust-based, reliable relationship with our extended functional teams.

Preferred Requirements:

• Bachelor's degree.

• Two or more years of experience in a recruiting assistant/coordinator, customer service, or HR assistant role.

• Prior experience with applicant tracking systems preferred.