Program Coordinator

Coordinates and assists with the administration of Rural Health Transformation Program initiatives, scholarship programs, internship programs, and grant-funded activities. Serves as a liaison between the hospital district, local schools, students, and community partners. Assists the Grants Manager in planning, implementation, tracking, reporting, and evaluation of grant activities while helping build a future rural healthcare workforce through outreach, recruitment, and educational opportunities.

SCHEDULE:

• Monday through Friday
• 8:00AM to 5:00PM

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Communicate and interact with students, parents, educators, community partners, and staff in a professional, respectful, and positive manner.
• Coordinate and assist with the administration of student internship, scholarship, and workforce development programs.
• Serve as a liaison between the hospital district and local schools, colleges, universities, and community organizations.
• Develop and maintain relationships with educational institutions to promote healthcare career opportunities.
• Assist with recruiting, screening, onboarding, and tracking student interns and scholarship recipients.
• Coordinate internship placements, orientations, schedules, evaluations, and completion documentation.
• Assist in organizing and participating in career fairs, career days, classroom presentations, and workforce recruitment events.
• Maintain accurate records, databases, and reports related to internship, scholarship, and workforce development activities.
• Monitor participant progress and assist with program evaluation and outcome tracking.
• Assist the Grants Manager with the implementation and administration of grant-funded projects.
• Track project activities, deadlines, deliverables, and performance measures.
• Maintain grant-related documentation, files, records, and supporting materials.
• Collect, organize, and compile data for grant reports and outcome measurements.
• Assist with preparation of grant reports, presentations, correspondence, and supporting documentation.
• Coordinate meetings, events, and activities associated with grant programs.
• Ensure grant-related records are maintained in accordance with organizational and funding requirements.
• Assist with monitoring grant budgets, expenditures, and project activities as assigned.
• Communicate with internal departments and external stakeholders regarding grant activities and program initiatives.
• Prepare correspondence, reports, presentations, meeting agendas, and other program-related documents.
• Maintain calendars, schedules, and project timelines for assigned programs.
• Assist with marketing and outreach efforts related to workforce development, scholarships, internship programs, and grant initiatives.
• Maintain confidentiality regarding student, employee, grant, and organizational information.

OTHER SIGNIFICANT REQUIREMENTS:

• Work well with students, educators, community members, and employees.
• Maintain confidentiality on a daily basis.
• Perform other functions and tasks as assigned.
• Demonstrate initiative, professionalism, and a commitment to growing the rural healthcare workforce.
• Represent the organization positively in community outreach and educational activities.

WHY EHD?

PEOPLE FIRST
Our staff is our most valued asset.  Electra Hospital District operates eleven businesses that work as a team to provide complete continuity of care for our patients.  We know that people make the difference and consider our team members the best in the business. 

BENEFITS & COMPENSATION
It takes the best of the best to provide superior patient care. Our employees make a difference in our quality care, and we reward them for their dedication. We offer competitive, market-driven compensation and benefit plans.

CULTURE & SUPPORT
We believe that the best patient care comes from happy employees. At Electra Hospital District, we strive to create a family culture with open lines of communication. A dedicated employee appreciation committee provides year-round fun at all our locations.

STEVENS AMENDMENT NOTICE
This position is supported in whole or in part by the Texas Health and Human Services Commission (HHSC) through funding provided under the Rural Health Transformation Program, Rural Texas Strong, which is supported by the Centers for Medicare & Medicaid Services (CMS) of the U.S. Department of Health and Human Services (HHS). The contents of this job description are those of Electra Hospital District and do not necessarily represent the official views of, nor an endorsement by, CMS, HHS, HHSC, or the U.S. Government.

EDUCATION: High school diploma or equivalent required. Bachelor's degree in Health Administration, Business Administration, Public Health, or a related field preferred.

EXPERIENCE: One year experience in program coordination, project management, education, workforce development, healthcare administration, community outreach, or related field required.

PERSONAL JOB-RELATED SKILLS: Excellent organizational and time management skills. Strong verbal and written communication skills. Ability to establish and maintain professional relationships with students, educators, community organizations, and healthcare professionals. Ability to manage multiple projects simultaneously and meet deadlines. Strong computer skills, including Microsoft Office applications, and data entry. Ability to maintain confidentiality and exercise good judgment.

LICENSURE, REGISTRY, CERTIFICATIONS: Current state valid driver's license required.

PHYSICAL AND MENTAL REQUIREMENTS: Travel is required and reimbursed at the prevailing IRS business mileage rate. Intermittent walking, sitting, and standing.  Some bending, stooping, and reaching is required with the lifting of items on occasion up to 25 pounds. Ability to comprehend and follow written and verbal instructions. Ability to work independently and prioritize multiple assignments.