Supports creative agency project execution through project setup, scheduling, task assignment, documentation, deliverable tracking, status reporting, quality assurance, meetings, and workflow coordination. The role helps maintain project momentum, communication, and timely client delivery while developing project management expertise.
About BRAINS
BRAINS is an independent creative agency and proud B-Corp. We're a group of no-a**hole, roll-up-our-sleeves creatives, united by a mission to spark market and cultural impact and connect people around shared values and passions. We partner with mission-driven brands looking to rethink and rewrite industry norms.
About the Role
We are looking for a contract Project Coordinator to support project execution by assisting with scheduling, documentation, and quality assurance. You’ll gain hands-on experience in managing projects within our fast-paced agency environment.
Key Responsibilities
Project Management & Delivery
- Assist with project setup: timelines, task assignments, and documentation.
- Track deliverables and update project status reports.
- Support QA and review processes before deliverables are sent to clients.
- Learn project management methodologies and best practices.
Team Operations & Collaboration
- Help coordinate internal meetings and manage workflow tools.
Who You Are
- A Motivated Organizer
You bring an eagerness to dig in and learn systems with a keen eye for efficiency. - A Systems Thinker
You’re excited by the idea of designing workflows that balance structure with flexibility. - A Skilled Communicator
You bring clarity, empathy, and precision to how you communicate—whether with clients, internal teams, or team leadership. - A Confident Problem-Solver
You stay calm under pressure and have a knack for untangling complexity, resolving issues, and keeping momentum.
Experience
- 1-3 years of agency project management experience, ideally in a creative/advertising environment, including internships.
- Strong multitasking, organizational, and communication skills.
- Eagerness to learn and grow within project management.
At BRAINS, we believe brilliant work happens when strategy, creativity, and execution are fully aligned. As a Project Coordinator, you’ll ensure our ideas not only inspire but land powerfully, on time and with impact.
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