Project Manager at Real Chemistry
It's not every day we have a chance to make the world a healthier place—but here, it’s our way of life. Idealistic? Maybe. Deeply pragmatic? Always. Real Chemistry is a global health innovation company that has carved out its space at the intersection between healthcare, marketing and communications, tech, and the people at the heart of it all. It’s with a great sense of purpose that we work together with brave health and wellness companies to create and inspire healthier, happier, and longer lives. It’s our passion. And if you’re still reading, we’re guessing it might be yours too. We are looking to add to our alchemic mix of more than 2,000 talented professionals. At Real Chemistry, we don’t just wish the world was healthier. We leverage tech, data and creativity to make it so. You in?
Rad Science, a part of Real Chemistry, is an agency that produces unique and engaging scientific narratives, imagery, and educational experiences that support and enhance our client’s business objectives. We are seeking Project Managers to join our growing team. Project Management roles at Rad Science fulfill our most critical internal-facing responsibilities; they work in close collaboration with our Account Management and Creative Departments to produce standout work for the healthcare industry––overseeing proactive planning, project organization, and timeliness.
Our Project Managers are mavens in the world of timeline management and efficiency. They own and maintain the timeline and internal project tracker documents (i.e., internal status reports, hot sheets) in parallel with spearheading weekly resource planning meetings with a designated Resource Manager. One of the main charges in their purview is managing the project burn by ensuring that teams are staying within budgets and scoped hours. Working together with Resource Management to plan for time away from the work to decompress, reevaluate, and reset counts too!
I. Project Tracking, Organization & Timelines
Demonstrates comprehensive understanding of internal processes and resources.
Primary responsibilities may include but are not limited to:
Collaborates with the Account Management team and appropriate project leads to optimize scope via Input Meetings, accurate Staffing Grids, and Project Plans
Manages day-to-day workflow for multiple projects with internal teams
Creates, manages, and maintains project timelines using internal tools (i.e. Workfront)
Owns internal communication and questions related to the projects within their assigned account(s)
Recognizes project risks, manages and mediates project issues and can develop solutions
Proactively provides solutions-oriented thinking regarding timeline challenges
Owns external third-party vendor/contractor relationships (i.e., voiceover recording, print production) related to coordination and production of end product.
Supports Account Management partner to accurately plan annual and quarterly financial forecasts
Examples of efforts may include but are not limited to:
Works in proactive partnership with Account Mngt partner to translate client needs into actionable plans; includes and informs all the appropriate parties
Works in proactive partnership with Account Mngt partner to define the logistics that inform said business planning (i.e.) start dates/end dates, phasing/timing for project life cycle)
Includes block and tackle tactics as needed
May leverage historical knowledge, client system(s) insights, and/or knowledge of vendor partners to support/inform plans
Approves project timesheets and alerts Account Mngt Team of notable changes
III. Quality Control Review
Manages routing of assets for review and ensures project is tracking according to the Project Plan
Examples of efforts may include but are not limited to:
Accurately compiles submission documents and is the expert on the client submission platforms, processes, and guidelines
Formally submits key milestone deliveries for medical/legal/regulatory (MLR) review and/or applicable client review process.
Depending on the background of the Project Manager, they may be responsible for quality control review of key milestone deliveries
Owns internal tasks that come out of MLR reviews: collates client and reviewer feedback and delegates revisions to the Art Director and production team
IV. Professional development & team mentorship
May mentor and supervise junior staff
May work with Supervisor determine a professional growth plan where a direct report can further develop skillsets, contribute to the organization, and feel professionally satisfied
V. Collaboration & teamwork
Effectively collaborates with members across the entire team to succeed
Ensures procedures are being followed by team members
Contributes and/or provides feedback to Supervisor, leadership, and fellow team members with a solution-oriented focus
Desired Skills and Behaviors
Problem solver, collaborator, confident
Detail-oriented and can effectively multi-task between various ongoing projects
Outstanding organizational skills
Strong work ethic and is eager to learn from experienced, strategically creative account and project management teams
Maintains professional manner in a deadline-driven environment
Excellent communication skills (written and oral)
Adept interpersonal abilities with aptitude to engage well with teams
Familiarity with animated media/motion graphics, UI design, and experiential technology platforms (i.e., VR/AR/MR, etc.) and their potential technical issues is highly desirable
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Familiarity with Adobe Acrobat and Outlook is highly desirable
Familiarity with project management software such as Workfront is highly desirable
Bachelor of Arts degree in project management, art, computer graphics or related discipline, or equivalent experience
Real Chemistry is currently operating with a flexible, hybrid approach and giving our teams the ability to operate in the way that works best for them – at home, in office or a mix. * We trust our people to decide what works best for them, working together with their teams and leaders to support our customers and make the world a healthier place. This policy will continue to be evaluated and may change in the future as we seek to ensure our people stay inspired, engaged, and motivated to do their best work.
*All employees who work in a Real Chemistry office, travel for business, or attend a Real Chemistry sponsored event must be fully vaccinated against COVID-19. Employees who qualify for a religious or medical exemption to receiving a COVID-19 vaccine are advised to work with our People team for accommodation.
Real Chemistry offers a comprehensive benefit program and perks, including flexible PTO, expanded paid leave for new parents including Your 4th Trimester ® , a program that helps new parents transition back to work, and a five-week sabbatical program. Other perks include Income Protection, Retirement plans/401(k) match, and cell phone savings plans. Learn more about our great benefits and perks at: https://www.realchemistry.com/
Real Chemistry is committed to being an Equal Opportunity employer. As such, we seek motivated and qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. We strive to employ, motivate, advance and reasonably accommodate any qualified employees and applicants. We believe diversity of persons and ideas forms the most comprehensive, forward-looking company.