We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
General Description
We are seeking a Records Analyst to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Records Analyst will maintain the security and efficiency of Record Management processes. The Analyst will oversee the storing of information and files in the database. They will assist in processing incoming information, including sorting and indexing materials for integration into systems or storage areas.
Key Responsibilities and Essential Job Functions:
Assembles, analyzes and interprets information to develop actionable steps that will improve processes and optimize results in the Information Governance (IG) Records Department.
Follow IG Procedures in the disposition of Records.
Maintains retention schedules and develops strategies for data management.
Trains new staff and periodically re-trains existing staff on departmental processes and procedures, including providing guidance and technical assistance.
Handles sensitive and/or confidential documents.
Special projects and duties as assigned.
Required Skills:
Excellent organizational skills.
Effective oral communication skills, including the ability to interact effectively with firm personnel at all levels with a high degree of professionalism.
Must have communication, time management, multitasking, and analytical skills.
Strong computer and database skills
Required Qualifications & Education:
A bachelor's degree.
Strong initiative and the ability to work independently with minimal direct supervision.
Ability to multi-task & prioritize work accordingly.
Intermediate keyboarding skills (40 accurate words per minute or greater).
Preferred Qualifications & Education:
A minimum of four (4) years of equivalent work experience in an active records environment is preferred.
Previous experience with a law firm preferred.
Physical Requirements:
Ability to sit or stand for extended periods of time.
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Benefits may vary by position and office.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
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