Recruiting Coordinator

Solace is a healthcare advocacy marketplace that connects patients and families to experts who help them understand and take charge of their personal health

About the Role

As a Recruiter Coordinator at Solace, you’ll be the linchpin that keeps our high-volume recruiting engine running smoothly. You’ll manage scheduling, candidate communications, and logistics for interviews, ensuring an exceptional experience for candidates and interviewers alike.

You’ll work closely with Talent Acquisition, hiring managers, and cross-functional teams to coordinate complex schedules, manage applicant tracking systems, and streamline workflows. This is an ideal role for someone who thrives on organization, loves process optimization, and takes pride in keeping operations seamless in a fast-paced startup environment.

This role is primarily remote, but does require occasional travel to our Redwood City office (1–2 times per month for 3–5 days at a time) to support onsite interviews, coordinate candidate flow, and ensure everything runs smoothly. There may also be periodic travel to our Philadelphia or Austin locations for onsite support and operational alignment.

You understand that even small errors in scheduling or candidate experience can ripple through the organization, and you take pride in your meticulous attention to detail. This role reports directly to the Head of Talent Acquisition.

About Solace

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes.

We're a Series B startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, and Signalfire. Our fully remote U.S. team is lean, mission-driven, and growing quickly.

Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way.

What You’ll Do

• Own and manage interview scheduling and logistics across multiple teams, roles, and time zones, ensuring a seamless experience for candidates and interviewers.

• Maintain and optimize applicant tracking systems (ATS) and internal workflows to improve efficiency and reporting.

• Coordinate high-volume recruiting efforts, including scheduling 15–20 interviews per week for clinical, technical, and operations roles.

• Serve as the primary point of contact for candidates, ensuring clear communication and timely updates throughout the interview process.

• Partner with Talent Acquisition and hiring managers to anticipate scheduling needs and proactively resolve conflicts.

• Track and report recruiting metrics to support continuous process improvements.

• Support other recruiting operations projects, including onboarding, documentation, and process audits.

What You Bring to the Table

• 2–5 years of experience in recruiting operations, recruiting coordination, or a similar high-volume scheduling role—ideally at a startup or fast-growing company.

• Exceptional organizational and time-management skills—you can juggle multiple priorities without dropping the ball.

• Detail-oriented mindset—you catch errors before they happen and consistently maintain high standards.

• Strong communication skills and professionalism in interactions with candidates, hiring managers, and cross-functional partners.

• Comfort with technology, especially applicant tracking systems (ATS), calendars, spreadsheets, and scheduling tools.

• Ability to anticipate needs, solve problems proactively, and work independently in a fast-moving environment.

• A customer-first approach—you treat candidates like VIPs and ensure a positive recruiting experience.

Bonus: Experience supporting recruiting for clinical or technical teams, familiarity with remote coordination, or experience improving recruiting processes with technology.

Applicants must be based in the United States.

Up for the Challenge?

We look forward to meeting you.

Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to [email protected] or [email protected].