Resource Coordinator

Prophet is looking for a Resource Coordinator who thrives in the details — someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment.

In this role, you'll be a critical connector between our Resource Managers, project teams, contractors, and candidates. You'll participate in the end-to-end mechanics of staffing execution: sourcing and onboarding contractors, managing agreements and invoices, keeping our tracking systems sharp, and ensuring interview pipelines move without friction. You'll also bring a continuous improvement mindset, using AI tools and automation to work smarter and reduce manual lift wherever possible.

This is a role for someone who finds satisfaction in precision and follow-through, who takes ownership over their workstreams, and who understands that great operational support is what allows strategy to actually land.

Resourcing Support  

• Support staffing requests from intake through deployment in partnership with Resource Managers 

• Source contractors independently through agencies and direct outreach 

• Serve as a primary point of contact for contractor communication once staffing is confirmed 

• Track contractor availability, start and end dates, and extensions 

• Follow up with project teams on timing or scope changes and escalate resourcing risks as needed 

Contractor Coordination & Operations 

• Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign 

• Execute contractor onboarding, including welcome communications and orientation details 

• Create contractor profiles and manage bookings in internal systems 

• Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable 

• Monitor and manage contract changes, amendments, and extensions 

• Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing‑ system 

• Coordinate intake or alignment conversations between contractors, agencies, and internal teams as needed 

Recruiting Coordination (Contractor and Full Time) 

• Monitor candidate flow in Greenhouse and support efficient progression through hiring stages 

• Coordinate high volume‑ interview scheduling across stakeholders 

• Manage frequent, real-time schedule changes driven by shifting priorities 

• Prepare and distribute interview guidelines and briefing materials 

• Coordinate interview debriefs and interview logistics 

AI Enablement & Workflow Improvement 

• Use AI tools to support resourcing, contractor coordination, and recruiting workflows 

• Identify opportunities to streamline manual processes through AI or automation 

• Maintain clean, structured data to support effective use of AI tools across resourcing operations 

• 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination 

• Experience working with contractors or freelance talent 

• Understanding of the resourcing lifecycle from intake through deployment 

• Comfort sourcing contractors and working with external agencies 

• Strong Excel skills, including pivot tables and tracking 

• Highly organized, detail oriented‑, and dependable 

• Sound judgment and ability to manage competing priorities 

• Comfortable working in fast-paced‑, evolving environments 
  

Location: Austin, TX - 3 days in office required
Salary: $60,000-$70,000