Senior Associate, Supply Chain S2P

RigUp is hiring a Supply Chain Senior Associate responsible for sourcing and leading the onboarding of new vendors during client implementations across key energy projects. You'll coordinate and manage the end-to-end onboarding process - from contract issuance and legal review to safety vetting and credit applications - ensuring all vendors are fully set up to support our clients' unique project needs. As a key point of contact, you'll collaborate closely with internal teams in Operations, Legal, AP, and HSE, as well as participate in both client and vendor calls and meetings to communicate progress and resolve issues. The ideal candidate is highly organized, detail-oriented, an excellent communicator and problem solver who thrives in a fast-paced, client-focused environment. This exempt position reports to the Supply Chain Manager.
Why Join us? At RigUp, you'll play a key role in making an impact for our client's energy projects while working alongside a collaborative and supportive team. We pride ourselves on our strong teamwork and dynamic work environment - making it a great place to learn, grow, and succeed together. If you thrive on building relationships, enjoy problem-solving, and want to be at the heart of transformative energy initiatives, we'd love to have you with us!
What you'll be doing:
Sourcing and Vendor Onboarding

• Source, evaluate, and engage vendors, including inviting vendors to RigUp's bidding platform and negotiating pricing if needed
• Lead and coordinate the end-to-end vendor onboarding process, including gathering required compliance documentation, pricing, and managing safety vetting in collaboration with internal cross-functional teams
• Review, issue, and manage vendor contracts (MSAs, WOAs, POs, etc.) in partnership with the Legal team
• Ensure all vendors are efficiently onboarded into the RigUp platform and are compliant
• Track and communicate onboarding progress to internal stakeholders and clients, ensuring alignment
• Develop and cultivate strong relationships with vendors to drive successful project delivery and high service levels
• Ensure vendor invoicing requirements are communicated and assist with invoice resolution as needed

Ongoing Account Management:

• Partner with internal and external stakeholders to streamline and improve the overall vendor and client experience
• Serve as the liaison between vendors and clients, supporting issue resolution and clear communication
• Monitor ongoing vendor compliance and ensure expired documentation, such as insurance certificates, is renewed in a timely manner
• Manage contract renewals and updates, including pricing negotiations as needed
• Assist vendors in resolving rejected invoices by identifying issues, facilitating corrections, and ensuring successful resubmission when needed
• Identify, recommend, and implement process improvements based on vendor/client feedback or operational needs

Experience and Education Requirements:

• BA/BS Degree or equivalent experience in Supply Chain
• At least 2 years of experience in Purchasing, Operations Planning, Supply Chain, and/or Strategic Sourcing
• Proven ability to efficiently onboard and manage a high volume of vendors simultaneously to support client projects, ensuring timely completion
• Experience building and fostering strong relationships with internal and external stakeholders
• Customer-centric and entrepreneurial mindset
• Strong problem-solving skills and ability to think critically and analytically when unexpected challenges arise
• Exceptional attention to detail and organizational skills, with the ability to manage multiple tasks, track complex documentation, and maintain accuracy in a high-volume, fast-paced environment
• Ability to quickly learn new systems, adapt to feature releases and process changes, and remain flexible in a dynamic environment; open and receptive to change
• Knows when to escalate issues, seek guidance, and ask questions when needed
• Experience working in the Oil and Gas or Energy industry preferred, but not required
• Experience working with applications such as Zendesk, LexisNexis, DocuSign, SalesForce, Sigma, and AdobePro a plus, but not required

Essential Job Functions:

• Regular, on-time attendance
• Ability to travel 10% of the time
• Ability to use office computer programs such as e-mail, Google Docs, Microsoft Word, PowerPoint and Excel
• Constantly remaining in a stationary position, often standing or sitting for prolonged periods
• Ability to manipulate office equipment such as a computer, copier and phone