Staff Accountant

Title:    Staff Accountant

EEOC:  Office and Clerical

FLSA: Non-Exempt

Summary of Position

Performs complex accounting duties. Applies professional accounting principles and techniques in meeting assigned responsibilities and in preparing data for accounting records, i.e., accounts receivables, billings, collections, financial reports, and other special reports

Organizational Relationships

1. Reports to: Accounting Supervisor
2. Directs: This is a non-supervisory position
3. Other: Has frequent contact with customers, vendors, and other outside entities such as other political subdivisions and utilities

Requirements

Bachelor’s degree in Finance, Accounting, Business, or a related field. Additional Work experience may substitute for two years of education on a year-for-year basis. One year of Finance or Accounting experience is required. Full Cycle Accounting experience preferred. Demonstrated verbal, and written communication and time management skills. Familiarity with spreadsheets, word processing, automated accounting systems, and knowledge of database systems required. Must be able to process Accounts Payable, Accounts Receivable, and maintain General Ledger in a governmental fund-accounting environment.

Examples of Work

1. Assist in the process of cash management, monitor investments, ensure limits defined by District Policy are adhered to, ensure all deposits and/or transfers are made timely, and funds are reviewed that they do not exceed FDIC coverage or collateralized balances. Update the customer deposit tracker and the balancing spreadsheet.
2. Responsible for ensuring that W-9s, 1099's, and other informational returns are accurately completed and delivered timely.
3. Assist with the performance of administration functions and customer service as needed. Understand and comply with the standard operating policies and procedures of the District.
4. Assist in the processing of cash disbursements, including review of invoices for reasonableness and the proper coding of the disbursement to the general ledger. Ensure that disbursements are made timely and that, when appropriate, payment discounts are taken.
5. Review the tax receipts reports daily from the tax assessor-collector and compare them to the direct deposits for reasonableness. Reconcile and post monthly.
6. Ensure that payments/wire transfers are made timely for all debt obligations (i.e.; debt service payments).
7. Assist in the timely reconciliation of the bank accounts once the statements are received. Review the reconciliations for reasonableness.
8. Assist in reconciling Customer Deposits, Water, Wastewater, and Solid Waste Revenue, SUF & Impact Fees monthly
9. Assist in preparing the annual budget and revising the budget for any amendments thereof.
10. Be responsible for the timely entering of data into the general ledger system, reviewing the entries for reasonableness, and other related general ledger maintenance.
11. Assist in the generation of draft financial statements by the fifth business day of the following month. This draft will include interest earned, any bank charges, cash receipts received on customer accounts for the month, billings for the month, estimated tax revenues, cash disbursement, and payroll transactions for the month, and entries for the long-term debt account group and the general fixed assets account group. Additionally, provide 30/60/90-day aging reports on accounts receivable and accounts payable.
12. Assist the CFO with the generation of a monthly detailed general ledger.
13. Assist in preparing and gathering information for the annual audit, coordinate with the Accounting Supervisor, and respond to all information requests from the external auditors. Ensure that all accounts are reasonably reconciled. Assist in reviewing any proposed audit adjustments, audited financial statements, and the management letter for reasonableness. Provide the Accounting Supervisor with comments/responses as necessary.
14. Other duties as assigned.

Peripheral Duties

Provides backup to all accounting positions

Tools and Equipment Used

Computer, 10-key calculator, phone, fax, copy machine, mail, and postage machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk, use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is often low to moderate.

Job Type: Full-time