Subawards Manager

Job Title: Subawards Manager

Department: Finance-National Programs

Reports to: Director of Grants Management

Location: Remote

Schedule: 9:00 am – 5:00pm (EST)

Salary Range: $66K - $115K
 

Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The Subawards Manager is responsible primarily for providing overall subaward quality assurance and management expertise across 988 portfolios. This position provides expertise and technical guidance from pre-award phase to close-out of subawards, including the development of select strategic subaward solicitations, negotiation, review of subaward packages, execution, monitoring and overall subaward administration for 988 funding operations.
 

Duties/Responsibilities:

• Coordinates the planning and management of all subawards including amendments and reports for 988, provides guidance and assistance to staff and subrecipients in the interpretation of subawards funding requirements.
• Serves as a liaison between Vibrant leadership, Finance, Operations Divisions and federal agencies in the preparation of subaward funding reports; researches SAMHSA subaward requirements, manages subawards report narrative and summaries, and assists business operations staff with the preparation of comprehensive subaward budget justifications.
• Manages and provides leadership to two Subawards Coordinators, including setting priorities, coaching, performance management, and fostering professional development.
• Contributes to the development or adaptation of administrative and financial policies and procedures for subrecipients, which include manuals, user guides, and templates for compliance with SAMHSA and Vibrant requirements.
• Prepares and compiles all components of each subaward submission, ensuring that the Subaward Agreement is submitted in accordance with SAMHSA requirements.
• Develops and maintains databases and systems for recording and tracking subawards and progress on deliverables; collaborates with staff to write standard and subaward reports, summaries, and analyses, as required.
• Monitors subrecipient performance: review, evaluate, verify and provide feedback on subrecipients monthly financial and technical reports to ensure accuracy, completeness and timeliness.
• Communicates effectively with subrecipients by building and maintaining strong relationships, addressing inquiries promptly, resolving issues efficiently, and ensuring clear and consistent communication throughout the subaward lifecycle.
• Develops and maintains a library for all subawards supporting documentation, including information such as approved budget, statement of work and budget justification, funding agency requirements, forms and other pertinent materials.
• In collaboration with Corporate Finance, monitors and coordinates the administration of subawards to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative activities and budget changes occurring during the subaward period of performance, including the submission of subaward amendments.
• Maintains knowledge of subaward funding policies, regulations, and procedures; disseminates and presents changes to departments and advises on the implementation of changes, and on the impact of changes on subaward funded operations.
• Performs miscellaneous job-related duties as assigned.

Required Skills/Abilities:

• Experience with subaward management, compliance monitoring, and federal PTE regulations. Strong leadership and communication skills.

  Decision Making:

• Identifies multi-faceted problems affecting achievement of individual goals and provides solutions.
• Decisions have minor organizational impact that may require consultation with internal and external stakeholders regarding issues, possible solutions and implementation of alternatives.
• Analyzes and interprets issues, realigns responsibilities, commits resources and proposes alternative solutions.
• Implements solutions for minor projects after approval; held accountable if no action is taken.
  Scope of Responsibility/Accountability:
• Manages subaward programs/projects, creates and implements work plans and objectives.
• Monitors and evaluates interim results and develops contingency plans if objectives are off track.
• Performance is reviewed by director level and above.
  Managing/Directing Work:
• Interprets standards, communicates constructive feedback and guides others in developing their capacity to perform more effectively.
• Participates in planning and implementing small- scale work activities and contributes to evaluation of results for assigned objectives.
• Manages their own task list with minimal supervision.
• Multi-factor decision- making requiring research and analysis, subject to supervisory guidance.