Trade Show and Events Planner

Why Join Q2?

Q2 is a leading provider of digital banking and lending solutions to banks, credit unions, alternative finance companies, and fintechs in the U.S. and internationally. Our mission is simple: build strong and diverse communities through innovative financial technology—and we do that by empowering our people to help create success for our customers.

What Makes Q2 Special?

Overview

Q2 is seeking a detail-oriented and proactive EBP and Event Coordinator to support both our Executive Briefing Program (EBP) and broader event marketing initiatives such as trade shows, conferences, and internal events. This dual role requires exceptional organizational skills, strong communication, and the ability to execute logistics flawlessly. The ideal candidate thrives in a fast-paced, client-facing environment and is committed to delivering premium, engaging experiences that reflect Q2's brand.

Responsibilities

Executive Briefing Program (50%)

• Coordinate logistics for executive briefings: transportation, catering, hotels, gifts, experiences, and restaurant reservations.
• Prepare briefing rooms with branded materials, printed collateral, AV setup, and refreshments.
• Handle hands-on tasks including catering pickups, food presentation, and hotel room drops.
• Maintain and update the BriefingSource system with briefing details and generate reports.
• Manage inventory of briefing materials, branded items, and kitchen supplies.
• Maintain the EBP calendar, schedule planning calls, and manage invites.
• Format, print, and prepare all briefing materials including agendas, name tents, and surveys.
• Process new requests and ensure timely communication with briefing managers.

Events and Trade Shows (50%)

• Support trade show and event selection, planning, logistics, reporting, and success measurement.
• Execute pre-, during-, and post-event logistics including scheduling, signage, event invitations, and lead capture processes.
• Collaborate with vendors, venues, and exhibit houses for booth setup and show services.
• Track event budgets, vendor payments, and manage marketing collateral and giveaways.
• Maintain and update the master event calendar.
• Collaborate with sales, solutions consulting, and marketing to align goals and engagement strategies.
• Travel as needed (up to 15%) to assist in onsite event execution, including setup and booth management.
• Upload leads to the campaign management system and support post-event reporting.

Requirements

• Bachelor’s degree in Marketing, Communications, or related field preferred.
• 2+ years of experience in events, marketing, hospitality, or project coordination.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills; confident with executives and external partners.
• Flexible schedule with ability to work on-site for events (2–4 days/week, 4–6 hours/day).
• Must have reliable transportation for local deliveries and pickups.
• Experience with BriefingSource, Cvent, or Salesforce a plus.

What Sets You Apart

• Experience in both B2B event marketing and executive client hospitality.
• Ability to juggle multiple priorities with professionalism and poise.
• Creative thinking and problem-solving under pressure.
• Passion for delivering memorable brand experiences.

This position requires fluent written and oral communication in English.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Health & Wellness

• Hybrid Work Opportunities

• Flexible Time Off 

• Career Development & Mentoring Programs 

• Health & Wellness Benefits, including competitive health insurance offerings and generous paid parental leave for eligible new parents 

• Community Volunteering & Company Philanthropy Programs 

• Employee Peer Recognition Programs – “You Earned it”

Click here to find out more about the benefits we offer.

Our Culture & Commitment:

We’re proud to foster a supportive, inclusive environment where career growth, collaboration, and wellness are prioritized. And our benefits go beyond healthcare—offering resources for physical, mental, and professional well-being. Click here to find out more about the benefits we offer. Q2 employees are encouraged to give back through volunteer work and nonprofit support through our Spark Program (see more). We believe in making an impact—in the industry and in the community.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Applicants in California or Washington State may not be exempt from federal and state overtime requirements