Workplace Experience Coordinator

What You’ll Be Doing

• Lead the day-to-day office operations – keeping supplies stocked, the kitchen refreshed, and the workspace running smoothly.
• Manage building access, including setting up credentials and security badges for new hires, guests, and vendors.
• Keep office logistics up to date – seating charts, floor plans, and parking assignments included.
• Own relationships with vendors like Costco, Amazon, and Freedom Park to make sure everything’s ordered and delivered on time.
• Proactively stay on the lookout for new vendors or services that can support all Siepe office locations consistently.
• Coordinate in-office catering for new hire welcomes, team events, lunch-and-learns, and other moments that align with the Culture Committee calendar or initiatives from the People team or execs.
• Collaborate with the Finance team to properly process and track incoming physical checks and documentation.
• Partner with IT, People Ops, and Recruiting to ensure office onboarding logistics are ready for new hires — including desk setup, access, and welcome materials.
• Plan and deliver thoughtful, personalized celebrations – from birthday treats to parenthood gifts – that reflect Siepe’s culture of care and appreciation.
• Attend monthly Culture Committee meetings and help plan, coordinate, and follow up on quarterly events that bring teams together across locations.
• Support all-company events and offsites, including the Annual Planning Meeting, in partnership with the Culture Committee, and the CPO.
• Partner with the People team to keep tabs on the culture and engagement budget – tracking, updating, and flagging spend where needed.
• Support the exec team with monthly All-Company meetings – helping with scheduling, agendas, logistics, and presentation prep.
• Help with schedules for interviews and pull together candidate materials for the exec team, in partnership with Recruiting team.
• Coordinate travel, hotel bookings, and other logistics for candidate visits or employee trips.
• Manage DocuSign workflows to keep document signatures moving and make sure everything gets archived properly.
• Team up with Hiring Managers and TA to coordinate swag kits and first-week logistics so new hires have a smooth, welcoming first day.

What You’ll Bring

• 3–5 years of experience in office management, operations, or administrative support; experience managing multiple office locations is a plus.
• Exceptional ability to prioritize, multitask, and manage competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills with a professional and approachable demeanor.
• Proven track record of accuracy and follow-through when managing logistics, documentation, and event planning.
• Resourceful and proactive in identifying issues, proposing solutions, and implementing process improvements.
• Ability to build strong relationships and work effectively with cross-functional teams, vendors, and external partners.
• Comfortable using Microsoft Office Suite, SharePoint, and collaboration tools like Teams; experience with systems such as DocuSign, Paylocity, or HRIS/ATS platforms preferred.
• Experience planning and executing internal events, meetings, or celebrations that support employee engagement and company culture.
• Maintains confidentiality and represents the organization with integrity in all interactions.
• Must have current and ongoing authorization to work in the country of employment without the need for visa sponsorship, now or in the future.