ACADEMIC SUCCESS COORDINATOR

Academic Success Coordinator

Department: Program
Reports To: Senior Site Manager
FLSA Status: Full-Time/Non-Exempt/Hourly

Mission Statement

The mission of the Boys & Girls Clubs of Central Minnesota is to do whatever it takes to empower all youth to reach their full potential. If you would like to learn more about the Boys & Girls Clubs of Central Minnesota, please visit Boys & Girls Clubs of Central Minnesota.

Job Summary

Responsible for the design, development, and implementation of a comprehensive Academic Success program for a designated Club, with an emphasis on K-5 academics.

Essential Duties & Responsibilities

Youth Development & Mentorship

• Lead efforts to promote and encourage youth participation across all programs.
• Ensure staff consistently apply Positive Youth Development (PYD) techniques.
• Model professional behavior and provide guidance to youth and staff.
• Actively engage with youth during programming to foster trust and connection.
• Serve as a primary adult mentor, cultivating meaningful relationships with Club youth.
• Support staff in building mentoring relationships and maintaining a safe, inclusive space.

Program Design and Oversight

• Oversee the development of age-appropriate educational curriculum that includes academic support, tutoring, and youth voice.
• Ensure all programs align with BGCA standards and exceed grant expectations.
• Monitor curriculum implementation and provide coaching to staff as needed.

Academic Support Leadership

• Supervise academic support initiatives, including homework help and K–3 literacy programming.
• Guide staff in helping youth set and achieve academic goals.
• Collaborate with the Life & Workforce Readiness Coordinator to plan academic field trips, business tours, and college visits.

Compliance and Confidentiality

• Ensure FERPA compliance and safeguard all academic records.
• Oversee accurate tracking of program participation and outcomes using the Club’s database.
• Lead evaluation efforts using youth surveys and qualitative feedback; prepare and submit grant reports.

Safety and Operational Excellence

• Conduct and document daily safety inspections of program areas.
• Ensure full compliance with grant requirements through participation in training and reporting.
• Lead and participate in all required Club training and staff meetings.

Additional Responsibilities

• Foster a productive and collaborative work environment for staff and volunteers.
• Provide coaching, feedback, and support to ensure high-quality program delivery.
• Lead or support special programs and events that enhance youth engagement and community visibility.
• Perform additional responsibilities as assigned by senior leadership.

Qualifications

Education & Experience

• Bachelor’s degree or equivalent experience required.
• Minimum of 1 year of relevant experience and/or training.

Knowledge, Skills & Abilities

• Ability to work in a team environment.
• Demonstrated ability to relate with children in a Boys & Girls Club environment.
• Ability to engage with the general public and community organizations.
• Ability to organize, supervise, and inspire members in a safe environment.
• Must meet all requirements set forth by BGC’s insurer for the operation of any motor vehicle in course and scope of the position’s duties.
• Ability to pass Department of Human Services background check.

Fundamental Relationships

Maintains close daily contact with Club staff, Club members, and supervisor to receive/provide information. Maintains contact with external community groups, schools, parents/guardians, and others to provide a positive Club experience.

Benefits

The Boys & Girls Clubs of Central Minnesota (BGCMN) offers a comprehensive benefits package to its full-time employees. Here is a summary of the key benefits:

• Health Benefits: Medical, dental, and vision insurance, with employer contributions to HSA.
• Insurance: Employer-paid life, AD&D, short-term, and long-term disability insurance, with optional voluntary life insurance.
• Retirement: 401(k) plan with up to 4% employer match, fully vested immediately.
• Paid Time Off: Vacation (2–4 weeks based on tenure), holiday pay for BGCMN’s recognized holidays, sick time, and mandatory paid 5-day rest period.

Other benefits include workers' compensation, free KIDSTOP services for 2 dependent children, bereavement leave, EAP counseling, jury duty pay, and Social Security participation.

Working Conditions & Physical Requirements

Physical Demands

• Regularly: walking, bending, reaching, stretching, hearing, seeing, repetitive hand motions, carrying up to 25 lbs.
• Occasionally: lifting up to 50 lbs., and stationary work.

Equipment Use

• Regularly: personal computer, phones, two-way radios, copy/scan machines, motor vehicle, hand tools.
• Occasionally: kitchen equipment, hand tools, Audio Visual equipment.

Work Environment

• Regularly: indoor and outdoor work in varied weather conditions, team and independent work, noisy conditions.
• Occasionally: odors, and varied lighting.

Mental Demands

• Regularly: managing workplace stressors, handling belligerent behaviors.

Substance Exposure & Protective Equipment

• Occasionally: exposure to chemicals or body fluids.
• Occasionally: use of protective gear (gloves, masks, etc.).

Equal Employment Opportunity

Boys & Girls Club of Central Minnesota provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type, with or without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Academic Success Coordinator